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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Information
Conventions
1
Overview to Job Cost
1.1
About Job Cost
1.2
System Integration
1.3
System Features
1.3.1
Final Projections
1.3.2
Profit Recognition
1.3.3
Job Status Inquiry
1.3.4
Audit Trail Management
1.3.5
Job Budget Change Management
1.3.6
Cost Analysis
1.3.7
Loan Draw Tracking
1.3.8
Report Generation
Part I Job Identification
2
Overview to Job Identification
2.1
About Job Identification
3
Create a Job Master Record
3.1
Creating a Job Master Record
3.1.1
Before You Begin
3.1.2
What You Should Know About
3.2
Entering Job Master Information
3.2.1
Entering a Single Job Master Record
3.2.1.1
Processing Options
3.2.2
Entering Multiple Job Master Records
3.2.2.1
Processing Options
3.2.3
Entering Multiple Addresses for a Job
3.3
Entering Additional Information
Part II Cost Code Structures
4
Overview to Cost Code Structures
4.1
About Cost Code Structures
5
Understand Cost Code Structures
5.1
Understanding Cost Code Structures
5.1.1
Planning Your Cost Code Structure
5.1.2
Components of the Cost Code Structure
5.1.3
The Cost Code Structure/General Accounting Relationship
5.1.4
Header and Detail Accounts
5.1.5
Levels of Detail
5.1.5.1
Example: Cost Code Structure
5.1.6
Job Cost Ledger Types
5.1.7
Cost Code Structure Database Tables
6
Create a Cost Code Structure
6.1
Creating a Cost Code Structure
6.1.1
Before You Begin
6.2
Copying Information from a Chart Type
6.2.1
Before You Begin
6.2.2
What You Should Know About
6.2.3
Processing Options
6.3
Copying Information from an Existing Job
6.3.1
What You Should Know About
6.3.2
Processing Options
6.4
Creating a New Cost Code Structure
6.4.1
What You Should Know About
7
Revise a Cost Code Structure
7.1
Revising a Cost Code Structure
7.1.1
What You Should Know About
8
Assign Alternate Sequences
8.1
Assigning Alternate Sequences
8.2
Understanding Alternate Sequences
8.2.1
What You Should Know About
8.2.2
Example: Alternate Sequences
8.3
Assigning a Sequence Manually
8.3.1
Before You Begin
8.3.2
Processing Options
8.4
Assigning Category Codes Automatically
8.4.1
Before You Begin
8.5
Assigning Category Codes with Global Updates
8.5.1
Before You Begin
8.5.2
Processing Options
Part III Revenue Performance Obligations (Update A9.4)
9
Overview to Revenue Performance Obligations (Update A9.4)
9.1
About Revenue Performance Obligations
10
Enter Revenue Performance Obligations (Update A9.4)
10.1
Understanding Revenue Performance Obligations
10.2
Adding a Revenue Performance Obligation to a Job
10.2.1
Processing Options
10.3
Associating Accounts with a Revenue Performance Obligation
10.4
Searching for Accounts to Associate with a Revenue Performance Obligation
10.5
Example: Revenue Performance Obligation and RPO AAI Setup: Review Resulting Accounts
10.5.1
Example: Job Setup
10.5.2
Example: Revenue Performance Obligation Setup
10.5.3
Example: RPO AAI Setup
10.5.4
Example: Resulting Accounts
10.5.4.1
RPO1
10.5.4.2
RPO2
10.5.4.3
RPO3
10.5.4.4
RPO4
Part IV Job Budgets
11
Overview to Job Budgets
11.1
About Job Budgets
12
Work with an Original Budget
12.1
Working with an Original Budget
12.1.1
Before You Begin
12.1.2
What You Should Know About
12.2
Entering an Original Budget
12.2.1
Processing Options
12.3
Copying an Existing Budget
12.3.1
What You Should Know About
13
Change an Original Budget
13.1
Changing an Original Budget
13.1.1
Before You Begin
14
Lock a Budget
14.1
Locking a Budget
15
Enter a Budget Revision
15.1
Entering a Budget Revision
15.1.1
What You Should Know About
15.1.2
Processing Options
16
Spread Budget Amounts
16.1
Spreading Budgets
16.1.1
Before You Begin
16.1.2
Processing Options
Part V Job Schedules
17
Overview to Job Schedules
17.1
About Job Schedules
18
Set Up Job Schedules
18.1
Setting Up Job Schedules
18.1.1
Processing Options
Part VI Job Review
19
Overview to Job Review
19.1
About Job Review
20
Locate a Project or Job
20.1
Locating a Project or Job
20.2
Locating a Project or Job by Name
20.2.1
Processing Options
20.3
Locating a Project or Job by Company
20.3.1
Processing Options
21
Work with a Project or Job
21.1
Working with a Project or Job
21.1.1
What You Should Know About
21.1.2
Processing Options
21.2
Reviewing a Project or Job
21.2.1
Before You Begin
21.2.2
What You Should Know About
21.2.3
Processing Options
21.3
Reviewing Additional Information for Job Cost
21.4
Transferring Account Information for Job Cost
21.4.1
Processing Options
22
Job Cost Reports
22.1
About Job Cost Reports
23
Print Management Summary Reports
23.1
Printing Management Summary Reports
23.2
Printing Summary by Cost Code
23.3
Printing Job Cost Analysis
23.3.1
Processing Options
23.4
Printing Unit Cost Analysis
23.4.1
Processing Options
23.5
Printing Labor Cost Analysis
23.6
Printing Contract Analysis for Job Cost
23.6.1
Processing Options
23.7
Printing Period Trend Analysis
23.7.1
Processing Options
23.8
Printing Job Status
23.8.1
Processing Options
24
Print Job and Account Setup Reports
24.1
Printing Job and Account Setup Reports
24.2
Printing the Job Master List
24.2.1
Processing Options
24.3
Printing the Job Account Master List
25
Print Detail Reports
25.1
Printing Detail Reports
25.2
Printing Detail by Job
25.2.1
Processing Options
25.3
Printing Transaction Analysis
25.3.1
Processing Options
25.4
Printing Budget Revisions Detail
25.4.1
Processing Options
25.5
Printing Job Detail by Subledger
25.5.1
Processing Options
Part VII Job Progress
26
Overview to Job Progress
26.1
About Job Progress
26.2
Understanding Job Progress
26.2.1
Continuum of Certainty
26.2.2
Job Cost Ledger Types
27
Understand Methods of Computation
27.1
Understanding Methods of Computation
27.2
Method of Computation Descriptions
27.2.1
Method A (Account - Forced)
27.2.2
Method B (Buyout or Fixed Price Contracts)
27.2.3
Method C (Percent Complete from Cost Code Header)
27.2.4
Method D (Default)
27.2.5
Method E (Estimate to Complete)
27.2.6
Method F (Forced)
27.2.7
Method G (Budget Default - Forced)
27.2.8
Method I (Include)
27.2.9
Method N (No Projection)
27.2.10
Method O (Override)
27.2.11
Method P (Percent Complete)
27.2.12
Method Q (Quantities)
27.2.13
Method R (Revenue - Unit Price Contract)
27.2.14
Method S (Summary)
27.2.15
Method T (Total)
27.2.16
Method U (Remaining Unit Rate)
27.2.17
Method V - (Absolute Value)
27.2.18
Processing Options
28
Work with Job Progress
28.1
Working with Job Progress
28.2
Generating a Worksheet
28.2.1
Generating the Field Progress Report
28.2.1.1
Processing Options
28.2.2
Generating the Projected Final Progress Report
28.2.2.1
Processing Options
28.3
Entering Job Progress Information
28.3.1
What You Should Know About
28.3.2
Processing Options
28.3.3
Reviewing Job Progress Information
28.3.3.1
Processing Options
28.4
Updating the Method of Computation
28.5
Recalculating Job Progress
28.5.1
Processing Options
Part VIII Profit Recognition
29
Overview to Profit Recognition
29.1
About Profit Recognition
30
Estimate Job Profit (Update A9.4)
30.1
Estimating Job Profit (Update A9.4)
30.1.1
What You Should Know About
30.2
Entering the Percentage of Completion (Update A9.4)
30.2.1
What You Should Know About
30.3
Generating Profit Information (Update A9.4)
30.3.1
Processing Options
31
Work with Estimated Profit (Update A9.4)
31.1
Working with Estimated Profit
31.2
Reviewing Profit Information
31.2.1
Reviewing Profit Information for a Single Job
31.2.2
Processing Options
31.2.3
Reviewing Profit Information for Multiple Jobs
31.2.4
Processing Options
31.3
Revising Profit Information (Update A9.4)
31.3.1
What You Should Know About
31.3.2
Changing the Profit Recognition Method
31.3.3
What You Should Know About
31.3.4
Changing the Projected Final Values
31.3.5
What You Should Know About
31.3.6
Changing the Accrued or Deferred Costs
31.3.7
What You Should Know About
31.3.8
Processing Options
31.4
Securing Profit Information
32
Understand Profit Recognition Journal Entries
32.1
Understanding Profit Recognition Journal Entries
32.1.1
Recognized Revenue and Cost (Income Statement)
32.1.2
Recognized Revenue and Cost (WIP on Balance Sheet)
32.1.3
Overbilling
32.1.4
Underbilling
32.1.5
Provision for Loss
32.1.6
Accrued Cost
32.1.7
Deferred Cost
32.1.8
Record User Changes to Projected Final Costs
32.1.9
Changes to Projected Final Revenue
32.1.10
Changes to Projected Final Profit
33
Work with Profit Recognition Journal Entries (Update A9.4)
33.1
Working with Profit Recognition Journal Entries
33.2
Creating Profit Recognition Journal Entries (Update A9.4)
33.2.1
Processing Options
33.3
Reviewing Journal Entries
33.4
Posting Journal Entries
33.5
Revising Profit Recognition Journal Entries
33.5.1
Revising Job Information Before Journal Entries are Created
33.5.2
Revising Job Information After Journal Entries are Created
33.6
Marking Profit Recognition Records as Obsolete (Release A9.4 Update)
33.6.1
Processing Options
34
Reviewing Profit Recognition Status (Update A9.4)
34.1
Printing the Profit Recognition Report
34.1.1
Processing Options
Part IX Job Closing
35
Overview to Job Closing
35.1
About Job Closing
36
Close Jobs
36.1
Closing Jobs
36.2
Closing a Job
36.2.1
What You Should Know About
36.2.2
Processing Options
36.3
Opening a Closed Job
36.3.1
Processing Options
37
Job Purging
37.1
About Job Purging
37.2
Purge Job Information
37.2.1
Closing Weekly Balances
37.2.1.1
Before You Begin
37.2.1.2
What You Should Know About
37.2.2
Purging Projected Final Information
37.3
Purging a Completed Job
37.3.1
Before You Begin
37.3.2
Copying Job Information
37.3.2.1
Processing Options
37.3.3
Purging a Job
37.3.3.1
Processing Options
38
Supplemental Information
38.1
About Supplemental Information
38.1.1
Before You Begin
39
Set Up Data Types
39.1
Setting up Data Types
39.2
Defining Data Type Formats for Job Cost
39.2.1
Before You Begin
39.2.2
What You Should Know About
39.3
Setting Up Data Type Security for Job Cost
40
Enter Supplemental Information
40.1
Entering Supplemental Information
40.1.1
Before You Begin
40.2
Entering Columnar Information
40.3
Entering Narrative Information
40.4
Copying Narrative Information
41
Review Supplemental Information
41.1
Reviewing Supplemental Information
41.2
Reviewing Supplemental Information by Job
41.3
Reviewing Supplemental Information by Data Type
42
Print Supplemental Data Reports
42.1
Printing Supplemental Data Reports
42.2
Printing Report by Job
42.2.1
Processing Options
42.3
Printing Report by Data Type
42.3.1
Processing Options
Part X Draw Processing
43
Overview to Draw Processing
43.1
About Draw Processing
43.1.1
Before You Begin
44
Generate a Draw Report
44.1
Generating a Draw Report
44.1.1
What You Should Know About
44.2
Printing the Work in Progress Draw Analysis Report
44.2.1
Processing Options
44.3
Printing the Draw Detail Report
44.3.1
Processing Options
44.4
Printing the Cost of Construction - Detail Report
44.4.1
Processing Options
44.5
Printing the Cost of Construction - Summary Report
44.5.1
Processing Options
45
Revise the Draw
45.1
Revising the Draw
45.2
Revising the Draw Status
45.3
Revising Line Items of a Draw
45.3.1
What You Should Know About
45.3.2
What You Should Know About
Part XI System Setup
46
Overview to System Setup
46.1
About System Setup
47
Set Up System Constants
47.1
Setting Up System Constants
48
Define Automatic Accounting Instructions
48.1
Defining Automatic Accounting Instructions
48.2
Reviewing and Revising AAIs
48.3
Defining AAIs
48.3.1
Profit Recognition AAIs
48.3.2
Field Progress Protection AAIs
48.3.3
Draw Reporting Selection AAIs
48.3.4
Job Summarization AAIs
48.3.5
Budget Balance Ledger AAIs
49
Define Revenue Performance Obligation AAIs (Update A9.4)
49.1
Understanding Revenue Performance Obligation AAIs
49.2
Entering Revenue Performance Obligation AAIs
49.2.1
What You Should Know About
50
Set Up Next Numbers
50.1
Setting Up Next Numbers
50.1.1
What You Should Know About
51
Understand User Defined Codes for Job Cost
51.1
Understanding User Defined Codes for Job Cost
51.1.1
Ledger Type (09/LT)
51.1.2
Business Unit Category Codes (00/01 - 00/30)
51.1.3
Account Category Codes (09/01 - 09/23)
51.1.4
Units of Measure (00/UM)
51.1.5
Contract Type (51/CT)
51.1.6
Projected Final Business Unit Type (51/PF)
51.1.7
Budget Amount Ledger Type (51/RB)
51.1.8
Budget Unit Ledger Type (51/RU)
51.1.9
Annual Close Budget Ledger Type (00/LT)
51.1.10
Summarize and Close Ledger Type (51/LT)
51.1.11
Cost Code Master Chart Type (51/TC)
51.1.12
Chart Type Edit Field (51/ED)
51.1.13
Formula Description (51/FM)
51.1.14
Inquiry Ledger Type (51/IL)
51.1.15
Profit Recognition IS Entry (51/IS)
51.1.16
Override Profit Recognition AAIs by Business Unit Type (51/PR)
52
Revise User Defined Codes for Job Cost
52.1
Revising User Defined Codes for Job Cost
52.1.1
What You Should Know About
53
Set Up Job Status Inquiry
53.1
Setting Up Job Status Inquiry
53.2
Defining Inquiry Columns
53.2.1
What You Should Know About
53.3
Defining Inquiry Formats
53.4
Defining Inquiry Paths
54
Set Up Chart Types and Model Jobs
54.1
Setting Up Chart Types and Model Jobs
54.2
Setting Up a Chart Type for Job Cost
54.2.1
Defining Chart Type Codes
54.2.2
Entering Model Cost Code Structures
54.2.3
Processing Options
54.3
Setting Up a Model Job
54.3.1
What You Should Know About
54.3.2
Setting Up A Model Job Master Record
54.3.3
Entering Model Job Cost Code Structures
54.3.4
What You Should Know About
Part XII Processing Options
55
Job Identification Processing Options
55.1
Job Master Revisions (P510063)
55.2
Job Revisions by Company (P51006)
56
Cost Code Structures Processing Options
56.1
Copy Selected Master Codes (P510921)
56.2
Copy Similar Job (P518042)
56.3
Account Master Sequences (P510141)
56.4
Global Update Alt. Sequence - Company 50 (P09807)
57
Revenue Performance Obligation Processing Options (Update A9.4)
57.1
Revenue Performance Obligation Master (P5102)
58
Job Budgets Processing Options
58.1
Original Budget Entry/Speed Entry (P510121)
58.2
Job Budget Revisions (P510171)
58.3
Spread Job Budget to Period (P51811)
59
Job Schedules Processing Options
59.1
Cost Code Schedule (P51901)
60
Job Review Processing Options
60.1
Job Name Search (P51200)
60.2
Job Revisions by Company (P51006)
60.3
Define Formats - Job Status Inquiry (P5193)
60.4
Define Paths - Job Status Inquiry (P51941)
60.5
Job Status Inquiry (P512000)
60.6
Post/Repost Committed Costs (P00932)
60.7
Job Cost Analysis (P51412)
60.8
Unit Cost Analysis (P514121)
60.9
Contract Summary (P434201)
60.10
Weekly Job Trend Report (P51430)
60.11
Job Status Report - Variable/All Columns (P512006)
60.12
Video by Cost Type (P51214)
60.13
Video Review by Ledger Type (P51215)
60.14
Job Master List Detail/Summary (P51006P)
60.15
Job Detail Report (P51420)
60.16
Transaction Analysis Report (P51425)
60.17
Estimated Budget Revisions - Detail/Summary (P51540)
60.18
Job Detail by Subledger (P51530)
61
Job Progress Processing Options
61.1
Method of Computation Conversion (P519901)
61.2
Field Progress Report - Over/Under, Projected Final, Worksheet (P51432)
61.3
Field Progress Report - Projected Final, Worksheet (P514321)
61.4
Progress Entry, Field Progress Entry - Over/Under/Final (P510211)
61.5
Field Progress Entry - Projected Final (P510222)
61.6
Field Progress Revisions - Unit Rate (P510312)
61.7
Recalculate Projected Final (P51803)
62
Profit Recognition Processing Options (Update A9.4)
62.1
Job 5001 - Job Level Summarization (P51800) (Update A9.4)
62.2
Profit Recognition History File Delete (P51810) (Release A9.4 Update)
62.3
Single Job Adjustments (P51440)
62.4
Group Job Adjustments (P5144)
62.5
Executive Summary Report (P51443)
62.6
Create Journal Entries (P51444)
62.7
Profit Recognition Report (P51445) (Update A9.4)
62.8
Obsolete Profit Recognition Records (P51446) (Release A9.4 Update)
63
Job Closing Processing Options
63.1
Monthly Profit Recognition/Final Job (P51924)
63.2
Job Master Revisions (P510063)
63.3
Extended Job Master Revisions (P5108)
63.4
Job Summarization (P51830)
63.5
Purge Summarized Job Information (P51840)
63.6
Business Unit Supplemental Data-By Alpha (P00650)
63.7
All Business Unit by Data Type - Alpha (P00640)
64
Draw Processing Processing Options
64.1
Work in Progress Draw Analysis (P51500)
64.2
Draw Detail Report (P51510)
64.3
Cost of Construction - Detail (P51520)
64.4
Cost of Construction - Summary (P51525)
65
System Setup Processing Options
65.1
Chart Type Setup (P51091)
Index
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