Declared entry operator

The program description deals with the following:

Remarks on Program function
Remarks on Data fields
Use Index to find the field details required

Remarks on program function

The cash declared entry per operator can be carried out at the administration desk with this program. The cash declared entries made for each operator are entered in this program (this does not apply in programs Declared entry (terminal) and Declared entry (supervisor) ).

Note!

A variety of versions of cash declared entry is available in the MICROS Retail OSCAR POS program, depending on the settings of the various parameters.

Declared entry (operator) at administration desk.
Declared entry per operator.
Declared entry (terminal)
Declared entry per terminal; no display of cash in drawer.
Declared entry (supervisor) at administration desk
Declared entry per terminal; for operator with status Supervisor, with display of declared and in drawer results
Declared entry at checkout
From depression of <DECLAREDENTRY> key.

Note!
The following prerequisites must be complied with if the Declared entry (operator) is to be recorded as the administration desk.

A Terminal should be programmed for the processing unit of the administration desk.
Option Shift should be set for the statistics MoneyTerm in program Statistic parameter.
The shift set in program Profit centre or Branch must be >0 (see New shift).
The options "Decl. entry for terminal" and "Declared report only supervisor" should be set to off in program Branch -> Details 1.

The procedure is as follows for a terminal:

Change from program Branch to Declared entry with button Declared (operator).
The time of the declared entry is recorded in field Date.
The shift no. for which the declared entry is to be made should be selected in field Shift no..
The terminal no. should be selected in field terminal.
Every payment type finalised at this terminal will be displayed in a main window. Enter the counted amount for each payment type in this currency in field Amount. The amount can be entered in partial steps. Confirm every entry with the Return key.
Store the entries after they have been made.
Depress key after all declared entries have been completed. If differences are displayed, repeat the cash declared entry (either now or later). Repetitions of cash declared entries are possible.
After a second depression of key without amendments to the counted amounts, the system overwrites the in drawer results with the entered declared results. This ends the cash declared entry, the values are recorded.

Note!
The following description of the Declared entry is based on the standard setting of the MICROS Retail OSCAR POS application. Parameter entries in file "runDeclEntry.fgl" make any changes necessary to the cash declared entry procedure:

Parameter "AutoCreatePos"
1 = All payment types found by the system to be "recorded" (default) are shown in window Payment type (declared entry)
0 = Payment types are not shown
Parameter "DiffIsForAllPays"
0 = The difference defined in Terminal type applies to each payment type (default).
1 = The difference applies to the total of all payment types entered during cash declared.
Parameter "IncOpAccount"
1 = The recorded declared entry increases the period no. of the operator (default).
0 = The number of the period is not increased.
Parameter "MyFirstTry"
1 = If a difference is established between the declared and in drawer entries, a message appears and the declared entry can be repeated as often as necessary (default).
0 = Corrections to the declared result are not possible.

Remarks on data fields

The following description deals with all available options for this basic data.

As with nearly all programs the following also applies here:

The entry mask for this program may differ in your MICROS Retail OSCAR POS program. Some data fields may be missing.
There may be defaults or firmly defined selection options for some data fields. These cannot be update din the current program.
Fields with enforced entry defined are to be found in the entry masks as are fields where entry is optional.
If the data record is updated over several pages of entry masks, the dialog window is reached by clicking onto the appropriate button with <Mouse key 1>.
The same procedure also applies to call up of another update program from this program.
In some cases you may find so-called "Switches" which are activated or deactivated by the user with <Mouse key 1>, depending on the setting. Activated switches have a dark top, deactivated switches are lighter.

Company

Entry range permitted: numeric 1 - 9999

Number of the company in whose area the operator for whom the cash declared entry is to be made is signed on.

Branch

Entry range permitted: numeric 1 - 99999

Number of the branch in whose area the operator for whom the cash declared entry is to be made is signed on.

Terminal

Entry range permitted: numeric 1 - 999999

Number of the terminal on which the cash declared entry is carried out.

Operation

A unique transaction no. is automatically assigned to each cash declared entry. This no. is stored in the system. The number is assigned after the entries in this field have been confirmed with the Return key. More details can be found under Declared entry at administation desk.

Date

Date on which the cash declared entry was carried out.

Time

Time at which the cash declared entry was carried out.

To operator

Number of the operator for whom the cash declared entry is made. An operator can enter results for his/herself..

No declared entries can be made at the administration desk for an operator signed on at a terminal. The MICROS Retail OSCAR POS application sends the message "Operator signed on: To operator". The working status of the operator can be called up with window Operator -> Report -> Basic data -> Operator state list. If an operator is called up and no recordings can be found, the MICROS Retail OSCAR POS application sends the message "No operator status: To operator". Further information is available under Declared entry at administation desk.

Report no.

A period which has not yet been finalised should be selected here for cash declared entry. Further information is available under Declared entry at administation desk (see also Note).

Note:
Please note that a report no. is only generated after completion of reports Operator account report and Single operator report in program Operator -> Report -> Booking and money statistics.

Booked

Switch active: The cash declared entry has been confirmed
Switch deactivated: The cash declared entry has not been confirmed

Entries made during the cash declared recording are confirmed with key . At this point in time, entries can be viewed, but changes are no longer possible. Storage of entries is not sufficient to make them confirmed.
Please note that the system signals an error if any differences are established. The results entered for the appropriate payment type can/should then be modified. The declared entry difference defines whether a message is sent or not. This difference is defined via the field with the same name in window (see Note). Further details can be found under Declared entry at administation desk.

Button: Payment type

The cash declared entry itself, i.e. entry of the amounts counted, is completed in this window. After call up of the window all payment types stored in the system under the operator no. are shown as recorded with value 0.00.

Co.no.
The amount to be entered. is stored in the system under this position no.. The first position no. appears automatically when this window is opened. All subsequent nos. should be entered by hand and confirmed with the Return key.
Pay
Enter the number of the payment type. Confirm with key Return.
Descriptor
The name of the payment type appears after entry of the no..
Amount
Enter the counted amount here and bear in mind the decimal places. The counted amount can also be entered in part steps. The MICROS Retail OSCAR POS application adds these parts together automatically and shows them in the heading line. The entry is confirmed with the Return key.
If denominations entry has been parametered (window: Terminal type, parameter: with denomination, the denominations are shown. Denomination tables and denomination positions are updated with program Payment type, fields Denom.no. and Pos.in denomination.
Further details can be found under Declared entry at administation desk. This also describes how to proceed if differences are established.

Button: Report print

A protocol print of the cash declared entries can be called up with this window. The data of the recorded declared entries is listed.

Note:
Protocol print can only be started if the program has not been exited. Retrospective print is started from the men: Report -> Print decl. entry.

Button: Open decl.entries

This button is used to display a list of the open declared entries. A selection window opens after clicking onto this button. The operators to be checked can be limited in this window. The medium for print can also be defined here. A summary with the following details is provided:

Selection criteria with

Company
Branch
From/to operator

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin