Payment Automation Dashboard

You must install the Payment Automation SuiteApp before you can access the Payment Automation dashboard. For instructions, see Installing the Payment Automation SuiteApp.

For more information about accessing a subsidiary account or switching between subsidiaries accounts, see Switching Dashboards Between Subsidiaries.

Overview page

The HSBC Online Account portlet shows the current account balance and the daily transaction limit.

Click Account Details in the portlet or Bank Accounts on the navigation pane to:
- Set up auto-funding. For instructions, see Auto-Funding.
- Match bank data. For instructions, see Statements and Reconciliation.
- Download monthly statements and invoices, see Statements and Reconciliation.
- Review activity on the account.
The HSBC Virtual Card portlet shows the current account balance, total credit limit, and unsettled amount. Unsettled amount is the sum of issued cards that have not been used yet.
- Click Card Details in the portlet or Credit Card on the navigation pane to review activity on the account or access statements.
- To access a list of all issued virtual cards, click Cards on the navigation pane. For more information, see To download a virtual card statement:.
The Payments portlet shows the amounts that have been approved and paid to vendors each month through ACH, checks, and by virtual cards.
The Payables portlet displays the open balance of bills to be paid, and the amount due this week and next week. When applicable, a highlighted overdue amount line is displayed. The Payables portlet displays the payable balance of vendors that were flagged for Payment Automation.
The Reminder portlet gives you an overview of:
- Payments pending for approval if vendor payment approval routing is enabled.
- Canceled payments.
- Virtual cards expiring in seven days or fewer.

Navigation pane

On the navigation pane on the left side of the dashboard:

To submit a bulk bill for payment processing, click Bills. For instructions, see Processing Payments.
For an overview of your payments and their current status, click Payments.
To determine the status of your issued virtual cards, click Cards.
For a list of eligible vendors, vendors requiring approval, and SuiteBanking vendors, click Vendors.

Note:

You can search for payments using the check number on the Payments page of the dashboard.

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