Editing a Valid, Invalid, or Rejected Usage Record

If the usage record validation fails or the approver rejects the usage record due to some reason, the status of the record is changed to Invalid or Rejected, respectively. You need to then correct the existing data or add the missing data. The system allows you to edit the valid, invalid, and rejected usage records.

Procedure

To edit a valid, invalid or rejected usage record:

  1. Search for the usage data file in the Usage Data Processing screen.
  2. Depending on whether you want to edit a valid, invalid, or rejected record, click the link in the Valid, Invalid, or Rejected column corresponding to the usage data file whose records you want to edit.
    The Usage Data screen appears. The columns in the Search Results section are editable.
    Note:

    In case of rejected records, all columns except the Reason and Comments columns are editable.

    In case of invalid record, the field with incorrect or missing data is highlighted with the red color. This helps to easily identify the reason why the validation process failed.

  3. Enter the correct or missing data in the respective field.
  4. Click Save.
    All valid, invalid, or rejected usage records are validated once again. Once the validation process has completed successfully, the status of the records is changed accordingly.

Related Topics

For more information on... See...
How to search for a usage data file Searching for a Usage Data File