Arranging Data on Summary Reports

Summary view is the default display view for all reports. In addition to summary view, many reports enable you to drill down into a detail view of content.

When you edit columns of a summary report in the Report Builder, you can specify how each column’s data will be aggregated, by applying the appropriate summary types to these columns.

Summary types available for summary reports.

Summary types are available for most columns that have numeric, percentage, or currency values. You can choose among the following summary types:

Sum – Sums the values for the field.
Count – Counts the number of report results for the field.
Maximum – Displays the maximum value.
Minimum – Displays the minimum value.
Average – Calculates the average value for the field.
Group – Available for custom fields only. Rolls up report results by the custom field to which you apply this summary type.

For example, when you create a customized Sales by Customer report, you can set the Sales column to display the average purchase amount for each customer. To do this, choose Average as the summary type for the Sales field.

Note:

If you apply a summary type to a column that also has the Add Grand Total option enabled, the total row value will still be calculated as the sum of individual row values.

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