Creating Custom Item Number Fields

Custom item number fields are fields that you can add to inventory records to track information specific to each item or workflow unique to your business. For example, you can track the status and results of quality control procedures specific to each serialized item, or you can track recall information on lot records.

These records include:


To use custom item number fields, at least one of the features in the preceding list must be enabled.

To create a custom item number field

  1. Go to Customization > Lists, Records, & Fields > Item Number Fields.

  2. On the Custom Item Number Field page, each custom field is listed, with columns providing detailed information about the field and which records the field has been applied to. Choose an option:

    • To edit an existing custom item number field, click the field name in the description column and then modify the field definition as needed.

    • To add a new custom item number field, click New.

      For more information, see Creating a Custom Field.

  3. Complete fields on the Item Number Field page as needed, and then click Save.

When you create a lot numbered or serialized inventory item or edit an existing record, you can apply the field to the item if you have not set the field to apply to all items. On the item record, click the Custom subtab. In the Inventory Number Options field, press Ctrl and select all the item number fields you want to apply to the item. Then click Save.

You can use SuiteCloud Development Framework (SDF) to manage custom item number fields as part of file-based customization projects. For information about SDF, see SuiteCloud Development Framework Overview. You can use the Copy to Account feature to copy an individual custom item number field to another of your accounts. Each custom item number field page has a clickable Copy to Account option in the upper right corner. For information about Copy to Account, see Copy to Account Overview.

Here is an example of a custom item number field.

Item Number Field page

When the custom item number field is included on a form, it could look like the following example.

Sample form with custom item number field highlighted.

The custom item number field is found in the serial number record or lot number record of the inventory detail subrecord. To view the field, enter a new transaction where the custom field is used. Enter an item and then click Inventory Detail. Select and open the details of a serial or lot number. The custom item number field appears on the Serial Number Record page, as shown in the preceding screenshot.

For more information, see Advanced Bin / Numbered Inventory Management.

Related Topics

Custom Field Types
Creating Custom Fields by Type
Creating Custom CRM Fields
Creating Custom Entity Fields
Creating Custom Item Fields
Creating Custom Transaction Body Fields
Creating Custom Transaction Line Fields
Creating Custom Transaction Item Options
Creating Other Record Fields
Creating Other Sublist Fields

General Notices