How To Get An Unbalanced Tender Control In Balance (Fixing Over/Under)
In order to balance a tender control that is out-of-balance, you must create a tender for an account associated with your company.
Note:
The over / under account. Your organization must set
up a company-use account with a contract whose contract type references
the over/under distribution code. This account should be linked to
the person ID associated with company usage.
- If you have more money in the drawer than you have tenders, then you're "over". In this situation, you need to record a payment for the "over" amount. This will cause cash to be debited by the over amount, and the expense account associated with the account's contract to be credited.
- If you have less money in the drawer than you have tenders, then you're "under". In this situation, you need to record a negative payment for the "under" amount. This will cause cash to be credited by the over amount, and the expense account associated with the account's contract to be debited.
Note:
Important! You must determine the over/under amount
for each tender type and then enter the respective over/under tender
for the company-use account. For example, if you have more cash but
fewer checks then you must enter two tenders for the company-use account
(but you can do this on the same event). Check out the following table
for an example:
| Tender Type | Starting Balance | Tenders Received | Turn Ins | Actual Ending Balance (Entered by Cashier) | Expected Ending Balance | Over/Under Amount |
|---|---|---|---|---|---|---|
| Cash | $150.50 | $5,000 | $4,000 | $1151 | $1150.50 | Over $0.50 |
| Check | - | $1,000 | $750 | $249 | $250 | Under $1 |
In this example, you'd have to create two tenders for the company-use account:
- Tender type: Cash, Tender amount: +$0.50
- Tender type: Check, Tender amount: -$1.00
The sum of the tenders is -$0.50 and this is the amount that will be distributed to the company-use account's contract (debit over/under expense, credit cash).
Note:
You must reopen the tender control. Before you can
add an over/under tender to a tender control, you must re open the tender control (tenders may only be added to
open tender controls).