The program description deals with the following:
Upate basic data, i.e. programming, changing or clearing, is possible with this program. Data which has already been stored can be displayed for information.
A delivery is divided into two parts: the formal data and the articles supplied.
The formal data is programmed first, i.e. an internal delivery note no. is assigned, a supplier no. entered, date, time, etc. are defined. This is a table in which the real entries, the articles supplied, are missing.
The second step is to link the articles supplied with program Delivery position.
Note:
The following description deals with all available options for update of this basic data.
As with nearly all programs the following also applies here:
Entry range permitted: numeric 1 - 9999
Select the number of the company on whose level the delivery is to be made.
If the number is not known, the data record can be selected with Search.
Entry range permitted: numeric 1 - 99999
The number of the branch which deals with the delivery should be entered here.
The branch supplied is defined under To branch.
Entry range permitted: numeric 1 - 99999999
Confirm this field with the Return key for a new delivery. The system automatically assigns the lowest not yet assigned no. to this operation.
Changes or clear operations are carried out by calling up the data record with entry of the number in the key fields.
Entry range permitted: numeric 1 - 99999999
This is the no. of the order docket from program Order. If the user changes from program Order to program Delivery, the order selected will be automatically transferred to this field.
Enter the order docket no. required to load the data for another order.
Changes or clear operations are carried out from entry of the number in the key fields.
Entry range permitted: alphanumeric max. 8 pos.
The delivery note no. assigned by the supplier can be entered here, if known.
Entry range permitted: numeric 1 - 99999999
The latest (=current) order is the basis for a new delivery recorded. The supplier no. entered is therefore listed here.
The supplier no. can be overwritten.
Entry range permitted: numeric 1 - 99999999
Number of Proforma invoice (invoice suggestion) if a proforma invoice exists for this delivery.
Entry range permitted: numeric 1 - 99999999
Number of the operator carrying out this program.
Entry range permitted: numeric 1 - 999
Enter the number of the payment type with which the delivery is to be paid.
If the number is not known, the data record can be selected with Search.
The appropriate data is normally extracted from the previous order. The values can be overwritten.
Payment types are updated via program Payment type.
Entry range permitted: alphanumeric max. 40 pos.
A commentary or a descriptive text can be entered in this field.
Entry range permitted: numeric 1 - 999
The number of the sub-supplier is displayed in this field if the order is linked to a sub-supplier of the main supplier.
NOTE:
Linking a sub-supplier to a main
supplier for an Order indicates where the order to the
supplier is to be sent. This link is only necessary if an article of a
supraregional supplier is to be ordered from a local sub-supplier.
Entry range permitted: numeric 1 - 9999
Number of the branch to which the goods are delivered. The data is extracted from the data record under Order note no..
The branch no. can be overwritten.
If the number is not known, the data record can be selected with Search.
Entry range permitted: numeric 1 - 9999
Number of the store receiving the delivery. The stock no. is normally provided by the linked data record under Order note no..
The store no. can be overwritten.
If the number is not known, the data record can be selected with Search.
A store must be programmed with Stock table before a delivery can be linked to a store.
Date of delivery
Time of delivery
The true value of the delivery, incl. additional costs (freight, pick-up costs, etc.). If the supplier article price is in a foreign currency (the supplier has priced the articles in a foreign currency) and if the currency is not part of the European monetary union, the value is shown in the foreign currency. In all other cases, the amount is shown in the local currency.
The value for the VAT is shown here.
Entry range permitted: decimal, max. 20 places to the left of the decimal point and 2 decimal places
If a currency from the EMU has been entered in the window Supplier as payment type, the exchange rate entered in window Payment type is displayed. This allows the user to convert the amount to the local currency.
Entry range permitted: decimal max. 11 places to the left of the decimal point and 2 decimal places
Any delivery costs (e.g. freight) incurred are entered here. The costs are included in the overall value of a delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Entry range permitted: : decimal max. 11 places to the left of the decimal point and 3 decimal places
Any pick-up costs incurred for a delivery are entered here. Pick-up costs are included in the overall value of a delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Entry range permitted: decimal max. 5 pos. incl. max. 2 decimal places
Enter the appropriate percentage if the supplier grants a cash discount.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any cash discounting permitted is dealt with in program Supplier.
Percentage rate granted by the supplier for purchase of a specified quantity.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any discounting permitted is dealt with in program Supplier .
Percentage rate which the supplier grants as from purchase of a specified value. Discounts are included in the overall value of the delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any discounting permitted is dealt with in program Supplier .
Switch active :
The prices for the goods delivered are the basis for calculation of cost prices
in future.
Switch deactivated : The
calculation of cost prices in the future is not based on the current cost
prices.
Button activated:
Offline transactions for the PDA has been created for this delivery.
Button deactivated:. No offline
transactions for the PDA has been created for this delivery.
Note:
Deliveries should be generally created at the backoffice before they will send
to the PDA as offline transaction.
Click on the graphic for further help with executing an Offline Backoffice PDA.
Switch active :
The delivery has been confirmed
Switch deactivated : The delivery
has not been confirmed.
Switch active :
The order is closed when the goods are delivered.
Switch deactivated : The order
has not been closed.
Note:
Enter the number of the IDS terminal where the data will be exported from. Data of th edelivery or th edelivery position can be exported via the buttons "Export current deliver to IDS" and "Export deliveries in grid to IDS".
NOTE:
Prerequisite for export of data of the IDS terminals is that the export
directories are entered in program Application -> Organisation -> Branch
-> Branch path.
The following environment variables must be stored for export of data of the IDS terminal: