Field Update

Result

Condition or Restriction

Offer

When you update the offer, the system may reprice the item, determine whether the item is eligible for special handling or gift wrapping, validate the type of special handling, and update the special handling and gift wrapping charges, if any.

The system ensures that the source code assigned to the item is valid for the new offer.

Conditions:

You cannot change the offer if any shipments have been made on the line.

Restrictions:

The offer override at the line level must use the same freight and pricing methods.

Qty

Increases or decreases the number of units ordered.

Condition:

The system displays a pop-up window for you to enter a cancel reason code if you decrease the quantity ordered of an item. Additionally, you must specify whether to recalculate freight and refund the customer the freight difference resulting from the refund.

You cannot change a positive quantity to a negative quantity on this screen, or vice versa.

You cannot increase the order quantity for an order whose type matches the Amazon Order Type (I22) system control value.

See Increasing the Quantity Ordered, and Canceling an Item.

Price

An update to this field results in a price override to the item.

If the Display Order Line Discount Messages (F01) system control value is set to Y, a message displays describing the discount for each item sold at less than the offer price, and the price itself is highlighted in reverse color. Any type of price override or repricing method that produces a price lower than the regular offer price is considered a discount.

Restriction:

The Price Overrides (A23) secured feature controls whether you can update the price defined for the order line; if you do not have authority to this secured feature, the Price field is display-only.

User and user class security determine whether you can perform a price override. You can also define a maximum percentage operators can discount an item by entering a percentage in the Price Override Limit Percent (E55) system control value.

The Allow Negative Prices in Order Entry (E97) system control value controls whether you can enter a negative item price in order maintenance as well.

Alternate currency pricing

You can enter or review the price in the alternate currency by pressing F10 if the order is associated with an alternate currency and the Use Alternate Currency Pricing (H89) system control value is set to Y. See Chapter 12: Using Alternate Currency Pricing for an overview and required set up.

Condition:

You must enter a price override reason code in the Ovr field if you override the price of an item.

The Override Price Override Limit (A64) secured feature controls the ability for operators to override the percentage defined in the Price Override Limit Percent (E55) system control value.

N/C

The system does not charge for this item when you enter Y in this field.

Restriction:

The Price Overrides (A23) secured feature controls whether you can update the no charge flag for the order line; if you do not have authority to this secured feature, the No charge field is display-only.

User and user class security determine whether you can sell an item at “no charge.”

Condition:

You must enter a price override reason code in the Ovr field if you give the item to the customer at no charge.

Ovr

The system tracks who performed the price override or who sold the item at "no charge" when you enter an override reason code.

The system posts the item discount to the General Ledger number for discounts, as defined in the Division file; see Accounts Payable Chapter 3: Working with Divisions (WDIV).

Restriction:

The Price Overrides (A23) secured feature controls whether you can override the item price; if you do not have authority to this secured feature, the Price override reason code field is display-only.

Cpn

The system applies the coupon as payment on the order when you enter Y in this field.

Restriction:

The value in the Dynamic Creation of Coupons (B21) system control value determines whether you may enter an unnumbered coupon that has not been issued previously by the system.

Coupon amt

The system applies the coupon as payment on the order.

Restriction:

The value in the Dynamic Creation of Coupons (B21) system control value determines whether you may enter an unnumbered coupon that has not been issued previously by the system.

Frt

This value controls whether the system recalculates freight for the item based on changes to its quantity or price.

Condition:

The Recalculate Freight Default (F62) system control value controls the default setting of this field, but you can override this default.

Offer price

The price of the item in the catalog, before applying any additional discounts or repricing. If the order was subject to VAT and tax-inclusive pricing, in which any tax is included in the Hidden tax field rather than the Tax bucket on the order, the offer price presented here is the tax-inclusive offer price. Updating this field does not change the selling price of the item.

Restriction:

The Price Overrides (A23) secured feature controls whether you can update the offer price for the order line; if you do not have authority to this secured feature, or if you have authority to this secured feature but do not have authority to the Override Offer Price (B20) secured feature, the Offer price field is display-only.

Ship via

The item will ship by the new shipper.

Conditions:

You can change an item on an order to express bill by entering an express bill ship via code. When you express bill an item, the item immediately goes through billing. A pick slip does not print and no shipments occur for the item.

Restrictions:

An error message displays if you change an item on an express bill order to a non-express bill shipper: Ship Via must be an Express Bill.

You cannot change the ship via on the order line if the Restrict Change Ship Via (SV) maintenance restriction for the order type on the order is selected.

Arr date

This is the date when the customer wants to receive the order.

Source

The system deletes the dollars and number of units posted to the original source code and books this information to the new source code.

Conditions:

You cannot change the source code if any shipments have been made on the item.

Restrictions:

The source code override at the line level does not affect the freight and pricing methods, which are defined by the original source code.

C/G

The system does not print a pick slip for items on the order with the same coordinate group number unless inventory is available for all of the items.

Coordinate group 999 is reserved for the accessory coordinate group. Coordinate group 999:

• Does not coordinate group items that are assigned to coordinate group number 999 on the same order together.

• Prints a pick slip for items assigned to coordinate group 999 only if there are other shippable items on the order. However, if the items assigned to coordinate group 999 are the only items on the order remaining to ship, the system will print a pick slip for the items.

Freight

The system uses this freight charge for the item.

Alternate currency pricing

You can enter or review the freight amount in the alternate currency by pressing F10 if the order is associated with an alternate currency and the Use Alternate Currency Pricing (H89) system control value is set to Y. See Chapter 12: Using Alternate Currency Pricing for an overview and required set up.

Conditions:

The system allows you to perform a freight override for the item only if the source code for the item uses a line level freight method of: FI (flat rate/item), FQ (flat rate/quantity), FS (flat rate/item source), or W (weight).

G/W

A Y value indicates that the item should be gift wrapped.

Condition:

The item/offer or SKU/offer record determines whether the item is eligible for gift wrapping.

S/H code

This code determines the type of personalization that must be performed on the item, such as monogramming, engraving, altering, etc. See Special Handling Overview for more information.

Condition:

The item/offer or SKU/offer record determines whether the item is eligible for special handling.

Restriction:

You cannot add a special handling code for an item if the Restrict Special Handling (SH) maintenance restriction for the order type on the order is selected. To change a special handling code, first use the Work with Special Handling Screen or the Work with Custom Special Handling Screen to remove the existing special handling, then select the special handling option again to add new special handling instructions.

Adding special handling for an existing order line:

You advance to the Work with Special Handling Screen or the Work with Custom Special Handling Screen if you add a special handling code unless the display of the special handling screen is suppressed, based on the setting of the Suppress S/H window for the additional charge code.

S/H charge

This is the price for the special handling.

Alternate currency pricing

You can enter or review the special handling charge in the alternate currency by pressing F10 if the order is associated with an alternate currency and the Use Alternate Currency Pricing (H89) system control value is set to Y. See Chapter 12: Using Alternate Currency Pricing for an overview and required set up.

Restriction:

If you are adding special handling to an order line, you advance to the related special handling screen as described above. The special handling charge is specified there, either by default from the item/SKU offer or special handling format, or through your entry if you have the required authority. If display of the special handling screen is suppressed as described above, a default special handling charge is added to the order automatically.

This field is display-only if there is already special handling assigned to the order line, unless the special handling is standard format and you have authority under the Enter or Override S/H Price (B12) secured feature.

Note: The system does not use special handling charge breaks to calculate charges in order maintenance. See Using Special Handling Charge Breaks for background.

Warehouse

The item will ship from this warehouse.

Cancel date

The date when the item will be canceled if it has not shipped.

Affect inv

This value determines whether the system reduces inventory for the item during order entry and when you ship the item.

Condition:

The Non/inv (Non inventory) field in the Item file determines which value defaults in this field.

Note: If this field is set to N, the system will not generate a pick slip for the item if all other items on the order are backordered; when one or more backordered items are available, the system will generate a pick slip for the non-inventory item as well as for the available item(s). Otherwise, the system prints a pick slip for the non-inventory item when you generate pick slips.

Restriction:

You cannot change the Affect inventory flag to N for a drop ship item: Affect Inventory flag must be Y for Drop Ship Items.

Priority

This value controls the priority of this item for backorder or order reservation.

Condition:

The reservation priority is used only by the Batch Reservation or Evaluate Backorders programs and does not affect the Immediate Reservation program.

Cost override

This value represents an override to the base cost of the item, as defined in the Item record. This override ensures that your gross margin is accurate when you place a special order from your vendor for the customer.

Condition:

You cannot enter a cost override if you use FIFO costing. See Warehousing Chapter 96: FIFO Costing Overview.