Total Amount To Bill

Most deposit contracts contain a "Total Amount To Bill" field. The label for this field is defined on the contract type (on the Billing tab). For deposit contracts, it should be labeled something liked Cash Deposit Amount. This field should reflect the deposit amount you WANT to hold on this contract. Please be aware of the following in respect of this field:

• If the payoff balance (i.e., the current deposit held) is less than the Total Amount To Bill, the system will generate a bill segment to charge the customer for the deposit.

  • If the deposit contract uses a recurring charge (i.e., you bill the total amount in installments), the amount billed to the customer will not exceed the recurring charge amount (unless the bill segment is prorated).

  • If the deposit contract does not use a recurring charge, the amount billed will equal the difference between Total Amount To Bill and the contract's payoff balance.

• If you need to bill an incremental deposit on an existing deposit contract, simply change the deposit contract's Total Amount To Bill.
• If the payoff balance (i.e., the current deposit held) is greater than the Total Amount To Bill, the system will NOT refund the excess deposit.