Creating a GL Accounting Template

Prerequisites

To create a GL Accounting template, you should have:

  • Conditional Algorithms and Distribution codes defined in the application.

Procedure

To create a GL Accounting template:

  1. Click the Admin link in the Application toolbar.
    A list appears.
  2. From the Admin menu, select G and then click GL Accounting Template.
    The GL Accounting Template screen appears.
  3. Click the Add button in the Page Title area of the GL Accounting Template screen.

    The GL Accounting Template screen appears. It contains the following sections:

    • Main - Used to specify basic details about the template. This section contains the following fields:

      Field Name Field Description Mandatory (Yes or No)
      Process Used to specify a particular process. Yes
      Description Used to indicate the description of a process. Yes
      Sub Process 1 Used to specify a Sub Process 1. Yes (Conditional)
      Note: This field is required if Process is Bill Segment or Payment Segment or Adjustments
      Sub Process 2 Used to specify a Sub Process 2. Yes (Conditional)
      Note: This field is required if Process is Bill Segment or Payment Segment or Adjustments
      Sub Process 3 Used to specify a Sub Process 3. Yes (Conditional)
      Note: This field is required if Process is Bill Segment or Payment Segment or Adjustments.
      Sub Process 4 Used to specify a Sub Process 4. No
      Sub Process 5 Used to specify a Sub Process 5. No
      Effective Start Date Used to specify date for a template which is effective from a particular date. Yes
      Effective End Date Used to specify date for a template which is effective till a particular date. No
    • GL Accounting Template Lines -Used to specify the template lines in a GL accounting template. This section contains the following columns:
      Column Name Column Description Mandatory (Yes or No)
      Sequence No Used to specify the sequence number. Yes
      Credit/Debit Used to indicate whether template lines are of credit or debit. Yes
      Conditional Algorithm Used to specify the algorithm which specifies that template line is valid or not. No
      Distribution Code Used to indicate the distribution code which indicates the template associated with the charge. Yes
      User Defined Amount Field Used to indicate the amount to be used in a template line. Yes
  4. Enter the required details
    Note:

    You can search for a conditional algorithm and distribution code by clicking the search (The Search Icon) icon corresponding to the respective field.

    At least one credit and one debit line is required while defining a template.

    System will not allow to add a template having same set of process, sub processes and effective date. If there is a template already created and its status is Inactive, then only template can be created with same set of process, sub processes and effective date.

    Each conditional line must have unique User Defined Amount Field value.

  5. Add template lines for a template defined.
  6. Click Save.
    The GL Accounting template is created and the status of the template is set to Draft. The GL Accounting Template screen appears with the details of template.

Related Topics

For more information on... See...
GL Accounting Template screen GL Accounting Template (Used for Searching)
How to edit a GL Accounting Template Editing a GL Accounting Template