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Attention: If you use the Oracle Applications Multiple Organization Support feature to use multiple sets of books for one Payables installation, read the Multiple Organizations in Oracle Applications manual before proceeding.
Attention: If you use the Multiple Reporting Currencies feature to record transactions in more than one currency, read the Multiple Reporting Currencies in Oracle Applications manual before proceeding. The manual details additional setup steps and setup considerations for implementing Payables with this feature.
You can use the Implementation Wizard as a resource center to read online help for a setup activity and open the appropriate setup window, and to see a graphical overview of setup steps. You can also document your implementation by using the Wizard to record comments for each step, for future reference and review.
For more information, see: Implementation Wizard Documentation.
The Implementation Wizard guides you through the entire Oracle Applications setup, including system administration. However, if you do not use the Wizard, you need to complete several other setup steps, including:
Also, if your product uses Oracle Workflow to, for example, to approve Web Employees expense reports, you need to set up Oracle Workflow.
For more information, see: Oracle Workflow Guide
Step Number | Step Description | Window Name(s) | Required? |
---|---|---|---|
Step 1 | Install or upgrade Payables. See: Oracle Applications Installation Manual for Windows or Oracle Applications Installation Manual, Oracle Applications Upgrade Preparation Manual, Oracle Applications Installation Update Notes. | Required | |
Step 2 | Create application user sign-ons and passwords. See: Users Window. | System Administrator responsibility: Users | Required |
Step 3 | Define your chart of accounts. See: Defining Your Chart of Accounts , and | General Ledger: multiple windows | Required |
Step 4 | Define your accounting period types and accounting calendar periods. See: Defining Period Types, and Defining Calendars. | 1) Period Types and 2) Accounting Calendar | Required |
Step 5 | Enable currencies that you plan to use. See: Currencies Window. | Currencies | Optional |
Step 6 | Define a set of books. Specify a set of books name and assign it a calendar, functional currency, and a chart of accounts structure. See: Defining Sets of Books. | (Define) Set of Books | Required |
Step 7 | Use the System Administrator responsibility to assign your set of books to a responsibility. See: Function Security in Payables. | System Administrator responsibility: Responsibilities | Required |
Step 8 | If you want to enter foreign currency transactions, define additional rate types, and enter your daily rates. See: Defining Conversion Rate Types, Entering Daily Rates, and Foreign Currency Transactions. | General Ledger: 1) Conversion Rate Types and 2) Daily Rates | Optional |
Step 9 | Select your primary set of books. See: Choosing a Set of Books. | (Choose) Set of Books | Required |
Step 10 | After choosing your set of books, use the Application Developer responsibility to set the GL Set of Books ID profile option to Updateable. See: Overview of User Profiles, and Setting User Profile Options | Application Developer responsibility: Profiles | Required |
Step 11 | After choosing your set of books, use the System Administrator responsibility to set the GL Set of Books Name profile option. If you are performing a single set of books installation, set the option for the Oracle Payables application. If you are performing a multiple set of books installation, set the option for each unique combination of organization and responsibility. See: Overview of User Profiles, and Setting User Profile Options. | System Administrator responsibility: System Profile Values | Required |
Step 12 | Define your payment terms. See: Payment Terms. | Payment Terms | Required |
Step 13 | Define your purchase order matching tolerances. See: Invoice Tolerances. | Invoice Tolerances | Optional |
Step 14 | If you plan to use automatic withholding tax, define Tax Authority type suppliers. (You must do this before defining tax names and tax groups.) See: Entering Suppliers. | Suppliers detail | Conditionally Required |
Step 15 | Define tax names, and if you use automatic withholding tax, define withholding tax groups. See: Tax Names, Withholding Tax Groups, and Setting Up Withholding Tax. | 1) Tax Names and 2) Withholding Tax Groups | Optional |
Step 16 | Define invoice approval codes. You use these codes to apply and release holds from invoices. See: Invoice Approvals. | Invoice Approvals | Required with Defaults |
Step 17 | Define distribution sets. You can use a distribution set to automatically enter distributions for an invoice. See: Distribution Sets. | Distribution Sets | Optional |
Step 18 | Define Payables QuickCodes. See: QuickCodes. | (Payables) Quickcodes | Required with Defaults |
Step 19 | If you want to use Automatic Interest Calculation, define payment interest rates. See: Interest Rates. | Payment Interest Rates | Optional |
Step 20 | If you want to use Payables to enter employee expense reports, create templates for entering expense reports. See: Expense Report Templates. | Expense Report Templates | Optional |
Step 21 | If you use Payables to enter employees in your organization, enter employee Quickcodes. See: Adding Quickcode Values. | (Employee) QuickCodes | Optional |
Step 22 | Enter locations. See: Site Locations. | Location | Required |
Step 23 | Enter employees. See: Enter Person. | Enter Person | Conditionally Required |
Step 24 | Define one or more reporting entities for your organization for income tax reporting. See: Reporting Entities. | Reporting Entity | Conditionally Required |
Step 25 | Define additional United States 1099 income tax regions. See: Income Tax Regions. | Income Tax Regions | Conditionally Required with Defaults |
Step 26 | If Oracle Inventory or Oracle Purchasing is installed, you must define at least one Inventory Organization before defining Financials Options. See: Creating an Organization. | Inventory: Organization | Conditionally Required |
Step 27 | Define Financials options. See: Financials Options. | Financials Options | Required |
Step 28 | Define Payables options. See: Payables Options. | Payables Options | Required |
Step 29 | Define payment programs. See: Automatic Payment Programs. | Automatic Payment Programs | Required with Defaults |
Step 30 | Define any additional payment formats.
See: Payment Formats. Note: If you plan to define foreign currency or multiple currency payment formats, you must first enable the Allow Multiple Currencies Payables option in the Payables Options window. See: Currency Payables Options. | Payment Formats | Optional |
Step 31 | Update country and territory information and assign flexible address formats. See: Countries and Territories, and Flexible Addresses. | Countries and Territories | Optional |
Step 32 | Define bank accounts. See: Defining Banks. | Banks | Required |
Step 33 | Open your accounting period. See: Controlling the Status of AP Accounting Periods. | AP Accounting Periods | Required |
Step 34 | Define request sets. See: Defining Request Sets. | Request Set | Optional |
Step 35 | Define the format for the Expense Distribution Detail Report, and define the format for the Invoice Aging Report. See: Account Segments for Expense Reporting, and Aging Periods. | 1) Account Segments for Expense Reporting and 2) Aging Periods | Optional |
Step 36 | Set up Print Styles and Drivers for the Supplier Mailing Labels Report. See: Setting Up Print Styles and Drivers for the Supplier Mailing Labels Report. | System Administrator Responsibility: multiple windows | Required |
Step 37 | Define special calendars for key indicators, recurring invoices, and withholding tax. See: Special Calendar. | Special Calendars | Optional |
Step 38 | Implement Budgetary Control in General Ledger. See: Setting Up Budgetary Control. | General Ledger: multiple windows | Optional |
Step 39 | Implement sequential voucher numbering. See: Implementing Sequential Voucher Numbering. | System Administrator responsibility: multiple windows | Optional |
Step 40 | Define descriptive flexfields. See: Defining Descriptive Flexfields. | System Administrator responsibility: multiple windows | Optional |
Step 41 | Set Profile Options. See: Profile Options in Payables. | System Administrator responsibility: System Profile Values | Optional |
Table 1 - 1. (Page 4 of 4) |
Payables Implementation Information
Setting Up Intercompany Accounting
Setting Up Payables for Automatic Interest
Setting Up Payables for Budgetary Control
Setting Up Your Accounting Method
Setting Up Your System for Positive Pay
Setting Up Credit Card Programs
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