Custom Transaction Forms Properties

Note that the options available on your form vary, depending on the type of transaction form being customized.

Form is Preferred – Check to make the form your default form when entering transactions of this type. Only one form can be defined as the preferred form per transaction type. Checking this box clears any previously defined preferred forms of the same transaction type and replaces it with your new preferred form. For details on how preferred forms are defined, see Defining Preferred Forms.

Note the following about marking an entry or transaction form as Preferred for the Customer Center role:
- External forms, meaning forms with names appended with (External), can be marked preferred for Customer Center roles, but not for other roles.
- Forms that are not external cannot be marked preferred for Customer Center roles.
- When a nononline order form is marked as preferred for the Customer Center, it is saved as the form for the order. Even if an online form is marked as preferred, it is not saved as the form for an order. Instead, the preferred nononline order form is used.
Employee Center roles have limited access to forms. Only one form is ever made available to this role, and the form set on the Role record takes precedence over the preferred form.
Store Form with Record – Check to store this custom form with each record created using this form. When viewed or edited, any record that was entered with this form is displayed using this form rather than your preferred form.
- For custom entry forms, the Store Form with Record box is cleared by default.
- The Store Form with Record box is available only for a subset of transaction forms. For this subset, the box is checked by default. This box is not available for other transaction forms because custom forms are automatically stored with records. For more information, see Storing Custom Forms with Transactions.
Important:
If a custom form is stored with a record, a user who accesses that record sees the custom form, even if that form is not enabled for their role.
Print Template – This field is available only when the Advanced PDF/HTML Templates feature is enabled, and the Printing Type is set to Advanced. Select a template to be used when transactions associated with this form are printed.
Allow Add Multiples – Check to permit the Add Multiple button to appear on transaction item lists. You should clear the box on any forms that rely on custom code line item validation scripts. The Add Multiple button is displayed on Items lists and lets you add multiple items at a time to the item list. However, when items are added with the Add Multiple button, any Validate Line custom code events defined for the form are not triggered.
Printing Type – This field is available only when the Advanced PDF/HTML Templates feature is enabled. The Advanced option that is selected by default enables your custom form to use an advanced PDF/HTML template. For more details, see Advanced PDF/HTML Templates. Select Basic to enable your custom form to use transaction form PDF layouts and HTML layouts.
Email Template – (Available only when the Advanced PDF/HTML Templates feature is enabled, and the Printing Type is set to Advanced.) Select a template to use for email attachments when transactions associated with this form are sent by email.
Email Message Template – (Available only for transactions that support custom email templates.) Select which template to use for the message body for this transaction type when NetSuite sends email messages with a PDF attachment. If you select Default Email Template, NetSuite will send transaction email messages using a hard-coded template and body message that you can set up at Setup > Company > Email > Email Preferences (Administrator). For more information, see Assigning an Email Template to a Transaction Type.
PDF Layouts – Select a PDF layout for your form.
HTML Layouts – Select an HTML layout for your form. Standard and Classic layouts exist for all the standard form types other than shipping labels.
Remittance Slip – Specify which remittance slip is used on invoices, statements, return authorizations, and packing slips. To prevent the current transaction from printing with a remittance slip, select None.

Note:
To use this feature, set the Print Remittance Form with Invoices & Statements feature. For more information, see Printing Remittance Forms.
Disclaimer – Enter message to appear at the bottom of your form. You can enter up to 4,000 characters, including spaces, for this message.
Address – Enter an address to be used only on this form. If you do not enter an address, the default address entered at Setup > Company > Company Information is used.
Logo – Select a logo to be used only on this form. You must first upload the image to your File Cabinet at Documents > Files > Images. If you do not select a logo, the default logo selected at Setup > Company > Company Information is used.

Logos are not displayed on the following transaction forms when basic printing is used: picking ticket, bill of materials, shipping label, opportunity, item fulfillment, item receipt, store pickup fulfillment, and custom transactions.
Columns Width – This is the total width of all the columns on your form. If the total width of your columns is greater than the available column space, NetSuite adjusts the width proportions to fit on the page.
Layout Space – This number is the maximum number of inches of printable space permitted on your form. The measurement is determined by the Page Width of the layout you choose. You can change the page width by creating a custom layout.

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