Adding a Transaction

Prerequisites

To add a transaction manually, you should have:

  • Divisions, account identifier types, transaction sources, transaction record types, and currencies defined in the application

Procedure

To add a transaction manually:

  1. Click the Admin link in the Application toolbar.
    A list appears.
  2. From the Admin menu, select T and then click Transaction Details.
    The Transaction Details screen appears.
  3. Click the Add button in the upper right corner of the Transaction Details screen.

    The Transaction Details screen appears. It contains the following fields:

    Field Name Field Description Mandatory (Yes or No)
    Transaction Source Used to specify the transaction source from where the transaction is received. Yes
    Division Used to specify the division to which the transaction belongs.
    Note: You can only view those divisions to which you have access in the Division list.
    		 Yes
    Transaction Record Type Used to specify the record type of the transaction. Yes
    Transaction Date Used to specify the date when the transaction is performed. Yes
    Manual Entry Indicates that the transaction is manually entered in the system. Not applicable
    Credit/Debit Indicator Used to indicate whether the transaction is a debit or a credit transaction. Yes
    External Reference Number Used to specify the external reference number of the transaction. No
    Customer Reference Number Used to indicate the person who performed the transaction. No
    Account Identifier Type Used to specify the type of account identifier. Yes (Conditional)
    Note: If you enter the account identifier as a search criteria, you have to select the account identifier type.
    Primary Account Identifier Used to indicate the account for which the transaction is performed. Yes (Conditional)
    Note: If you specify the account identifier type as a search criteria, you have to enter the account identifier.
    Transaction Amount Used to specify the transaction amount. Yes
    Transaction Currency Used to indicate the currency in which the transaction is performed. Yes
    Transaction Volume Used to specify the transaction volume. Yes
    Additional Amount 1, Additional Amount 2, ..., Additional Amount 10
    Note: If the business label is defined for any of these user defined fields, the business label appears instead of the field name.
    		 Used to specify additional information about the transaction.
    Note: These fields appear when you select the transaction source and record type from the respective list.
    		 Yes (Conditional)
    Note: This field is required when you are specifying the currency in the corresponding field.
    Amount 1 Currency Code, Amount 2 Currency Code, ..., Amount 10 Currency Code
    Note: If the business label is defined for any of these user defined fields, the business label appears instead of the field name.
    		 Used to specify additional information about the transaction.
    Note: These fields appear when you select the transaction source and record type from the respective list.
    		 Yes (Conditional)
    Note: This field is required when you are specifying the amount in the corresponding field.
    Additional Date 1, Additional Date 2, ...., Additional Date 5
    Note: If the business label is defined for any of these user defined fields, the business label appears instead of the field name.
    		 Used to specify additional information about the transaction.
    Note: These fields appear when you select the transaction source and record type from the respective list.
    		 No
    Additional Numeric Data 1, Additional Numeric Data 2, Additional Numeric Data 3, ......, Additional Numeric Data 20
    Note: If the business label is defined for any of these user defined fields, the business label appears instead of the field name.
    		 Used to specify additional information about the transaction.
    Note: These fields appear when you select the transaction source and record type from the respective list.
    		 No
    Additional Data 1, Additional Data 2, Additional Data 3, ...., Additional Data 50
    Note: If the business label is defined for any of these user defined fields, the business label appears instead of the field name.
    		 Used to specify additional information about the transaction.
    Note: These fields appear when you select the transaction source and record type from the respective list.
    		 No
  4. Enter the required details in the Transaction Details screen.
  5. Click Save.

    The transaction is added in the system.

    Note:
    If the following option types are set in the Dummy Header (C1-TXNDMYID) feature configuration, the header details including the header ID are generated automatically for the manually added transaction:

    • Dummy File Name

    • Dummy Header ID

    • Dummy Transaction Source

    • Dummy Header Date

    The header ID remains same for all transactions which are manually created on a particular date. You can cancel manually added transactions using the Transaction Header ID.

Related Topics

For more information on... See...
Transaction Details screen Transaction Details
How to set the Dummy Header (C1-TXNDMYID) feature configuration Setting the C1-TXNDMYID Feature Configuration