Search

The Search zone allows you to search for file groups for which bills are processed and/or generated in the system. This zone contains the following two sections:

• Search Criteria - The Search Criteria section contains the following fields:

  Field Name	Field Description	Mandatory (Yes or No)
  File Group	Used to specify the file group.	No
  Description	Used to specify the description for the file group.	No
  User ID	Used to specify the name of the user who has uploaded the usage data files in the file group.	No
  Bill After Date	Used to specify the date after which the bills must be generated for the file group.	No
  Status	Used to indicate the status of the file group. The valid values are: Closed Open	No

  Note: You must specify at least one search criterion while searching for a file group.

• Search Results - On clicking the Search button, the search results appear based on the specified search criteria. The Search Results section contains the following columns:

  Column Name	Column Description
  File Group	Displays the name of the file group. Note: It has a link. On clicking the link, the File Group screen appears where you can view the details of the file group.
  Bill After Date	Displays the date after which the bills must be generated for the file group.
  Default Usage Start Date	Displays the date from when the price item was used.
  Default Usage End Date	Displays the date till when the price item was used.
  Status	Displays the status of the file group. The valid values are: Open Close
  Close	On clicking the Close () icon, you can close a file group. Note: You can only close a file group in which all the records of the usage data files are either in the processed or cancelled status.
  Generate Bill	On clicking the Generate Bill () icon, you can generate bills for a file group.
  Complete Bill	On clicking the Complete Bill() icon, you can freeze and complete the bills of a file group.
  Total	Displays the total number of records that are uploaded through the file group.
  Valid	Displays the number of records which are successfully validated in the system.
  Invalid	Displays the number of records which could not pass through the validation process in the system.
  Submitted	Displays the number of valid records which are submitted for approval.
  Processed	Displays the number of valid records for which billable charges are already created.
  Rejected	Displays the number of records which are rejected by the approver.
  Cancelled	Displays the number of records which are cancelled in the system.
  Unbilled	Displays the number of records for which billable charges are created, but are not yet billed to the person.
  Billed	Displays the number of records for which billable charges are created and billed to the person.
  Bills	Displays the number of bills generated for the file group. Note: It has a link. On clicking the link, the View Bill Data screen appears where you can view all bills generated for the usage data file.
  Last Batch Status	Indicates the batch that was last executed on the file group and its current status. Note: It has a link. On clicking the link, the Batch Run Tree screen appears where you can view the execution details of the batch.

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