Defining Supplier Locations

Location

Enter an identifier for this location. This field enables you to differentiate supplier locations, if you have more than one.

Default

Select this check box for the default location. Only one location can be the default location. Information for the default location appears by default on all the vouchers for the supplier, but you can change the location on the voucher when necessary.

RTV Fees

Click to access the Supplier's RTV Fees page, where you can enter RTV fee information for this supplier.

See Procurement Options Page - RTV Options Section.

Payables

Click to access the Payables Options page, where you can define invoicing and remitting addresses, payment options, matching and approval options, electronic file options, self-billed invoice options, supplier bank account information, supplier type options, and (USA only) HIPAA information.

Procurement

Click to access the Procurement Options page, where you can define purchasing process information and return to supplier options.

Sales/Use Tax

Click to access the Tax Options page, where you can define SUT options for the supplier location.

Global/1099 Withholding, 1099, or Global Withholding

Click to access the Withholding Supplier Information page, where you can specify withholding options for the supplier location.

VAT Default

Click to open the VAT Defaults Setup page, to review and, as applicable, enter VAT settings for the supplier location.

VAT Service Treatment Setup

If you are using services VAT treatment, click to open the Services VAT Treatment Defaults Setup page, to review and, as applicable, enter services VAT treatment settings for the supplier location.

Physical Nature

If applicable, you can select the default physical nature for VAT transactions with this supplier location. Options are: Intangible/Services or Physical Goods.

Where Service Performed

For services, you can specify for this supplier location the default location for where a service is most often performed—that is, the place at which the VAT liability is incurred. Options are: Buyer's Location, Ship From Location, Ship To Location, or Supplier's Location.

Use VAT Suspension

Select to indicate whether the supplier has been selected as a supplier who suspends VAT on the purchase. You establish VAT suspension on the VAT Country page, but you can override the default value here at the supplier location level.

VAT suspension is a limited form of VAT exemption that is applicable in only a few countries, such as France and Italy.

The VAT Suspension check box may be selected regardless of whether the country associated with the supplier location is a VAT country, or whether that country is flagged as using VAT suspension.

Address

Designate the address from which the supplier location sends invoices.

Search

Click this link to access the Supplier Address Search page. Using this page you can search for available supplier invoice addresses.

Supplier

Select the supplier to whom you remit payment.

You may select the original supplier, but this field gives you the flexibility to remit the payment to another supplier when necessary.

Address and Location

Select a location and address for remitting payments.

Search

Click this link to access the Supplier Address Search page. Using this page you can search for available remit to supplier addresses.

Pay Group

Specify a pay group for the supplier location. This enables you to assign suppliers to a group and pay them all at once. You can set up different pay cycles for different groups of suppliers.

See Defining Supplier Pay Group Codes.

Delay Days

To define delay days at the supplier location level, select Specify and then enter the number of delay days in the Discount or Net fields.

If you enter delay days in the Discount field, the system adds delay days to the discount due date for the scheduled payment during pay cycle processing and uses the resulting date to evaluate whether or not to take the discount.

If you enter delay days in the Net field, the system adds those days to the scheduled payment day.

If you select Default, the delay days on the voucher will default from the PeopleSoft Payables control hierarchy instead of the supplier location.

Select Do Not Use to indicate that no delay days should apply to payments made to this supplier location.

Hold Payment

Select to have the system automatically place payments on hold. The system does not process the payments until they are taken off hold.

Deselect the check box to remove a hold on a supplier's payment.

Complex Routing

This option is for EFT payments only. Select the check box to tell the system to use the complex routing that you already set up on the Intermediary Bank Routings page. Deselect the check box to tell the system not to use the complex routing, but the complex routing information that you specified (if any) is not affected by the selection that you make here.

See Intermediary Bank Routings Page.

Always take discount

Select to have the system take discounts even if the voucher is paid after the discount due date.

See Handling Pay Cycle Exceptions and Alerts.

Separate Payment

Select to create separate payments for each of the vouchers for the supplier, even if the system processes the payments in the same pay cycle.

Factoring

Select to make the Remit To field in the Voucher component (VCHR_EXPRESS) not available for entry. The Remit To field in the Voucher component contains the remitting supplier defined previously on the Supplier Information - Location page, and you will not be able to change it if you select this option. For example, you might use this option if payments are to be routed automatically to a bank to which the supplier owes money.

See Scheduling and Creating Voucher Payments for Online Vouchers.

Apply Netting

Select to utilize the PeopleSoft netting capabilities.

When this check box is selected, scheduled payments have a Hold status, and the payments are available for the Netting Selection process that is run from PeopleSoft Treasury.

See Understanding the Bilateral Netting Process.

Bank

Select the code for the bank from which you want to make payments for this supplier location.

Account

Select the account from which you want to make payments for this supplier location.

Currency

Select the code for the currency in which you want to pay the supplier when this location is used.

You can specify more than one currency for each bank account. There is one primary currency, but you can select which one you want to use on the payment.

Rate Type

Displays the default exchange rate type for the currency that you selected.

Draft Sight

To define a draft sight code for the draft at the supplier location level, select Specify, and then populate the draft sight code field.

Draft Rounding

Select from these options:

Do Not Use: Indicates that rounding should not be used for this supplier location.

Specify: Select values for the supplier location for the fields in this group box.

Use Pay Cycle Default: Draft rounding options for a draft are populated from the pay cycle selection criteria.

Rounding Position

Indicate the position at which you want to round the draft amount down. For example, if you only want to create drafts that are even thousand dollar amounts, enter 4 to round at the fourth position (2, 000).

Remaining Amount Action

Specify how you want to handle the remaining amount (that is, the amount that is not paid on the draft when you use rounding). Options are:

Alternate Pay Mthd (alternate pay method): Activates the Payment Method field, where you can indicate the format that you want to use to pay the remainder.

Do Not Issue Draft: The draft is issued, but the remainder is not paid.

Payment Method

The system issues the remaining amount on the voucher by using the method that you enter here. Options are:

• Automated Clearing House (ACH).

• Draft - Customer EFT (draft - customer electronic funds transfer).

• Draft - Customer Initiated.

• System Check.

• Direct Debit.

• Draft - Supplier Initiated.

• Electronic Funds Transfer (EFT).

• Giro - EFT (giro - electronic funds transfer).

• Giro - Manual.

• Wire Transfer.

Draft Optimize

This field is used for Japanese stamp tax.

Select from these options:

Do Not Use: Indicates that draft optimization should not be used for this supplier location.

Specify: Select values for the supplier location for the fields in this group box.

Use Pay Cycle Default: Draft optimization options for a draft are populated from the pay cycle section criteria.

Max Number of Drafts (maximum number of drafts)

Indicates the maximum number of drafts that you allow the pay cycle to process.

Payment Method

To define payment methods at the supplier location level, select Specify, and then select a payment method.

The system formats the payment output according to the method that you select.

PeopleSoft delivers some payment methods with the system, but you can also add your own. Some delivered methods are:

• Automated Clearing House.

• Direct Debit.

• Draft - Customer EFT.

• Draft - Customer Initiated.

• Draft - Supplier Initiated.

• Electronic Funds Transfer.

• Giro - EFT.

• Giro - Manual.

• Letter of Credit.

• Manual Check.

• System Check.

• Treasury Wire Flat File.

• Wire Transfer.

See Understanding PeopleSoft Payables Payment Formats.

Layout Option

Options include:

• Select Specify to specify a layout code when using payment method of Automated Clearing House, Draft - Customer EFT, Electronic Funds Transfer, Giro - EFT, or Wire Transfer.

• Select Use Bank Account Default to use the default layout defined at the bank account level.

Layout

Select an applicable layout code. Layout codes indicate whether the system settles them through either the Pay Cycle Manager or Financial Gateway functionality. The system displays codes depending on the bank code, bank account, and payment method defined on the Payments page. When you click Save, the system validates layout codes against those defined at the bank account level.

When you select non electronic payment methods (for example, Check), the system disables this field.

Handling Options

To define payment handling at the supplier location level, select Specify, and then populate the handling field.

Select a payment handling code (such as high dollar payment or internal distribution) by selecting from the options that are stored in the Payment Handling Codes table.

You can associate payment handling codes with a sort sequence for check printing.

See Defining Payment Handling Codes.

Reschedule ID

Enter the reschedule ID that you apply to this supplier location. Entering an ID enables the supplier location to be processed by split multiple payment terms, which processes vouchers of only those supplier locations with an ID in this field.

See Processing Reschedule Payments.

Doc Type (document type)

Select Specify to override the document sequencing options that default through the control hierarchy and select new ones at the supplier location level.

The document type that you select appears by default on any vouchers for this supplier location.

Holiday Processing

To establish holiday processing options at the supplier location level, select Specify, and then populate the fields in this group box.

Holiday Options

In accordance with the arrangements that you have with this supplier location, indicate whether payments made around the time of a holiday are due after or before the holiday, or whether these options are not applicable.

Days

If payment is due either before or after the holiday, indicate the number of days before or after in this field.

Allow due date in next month

If the payment is due after the holiday, select the check box to identify whether it is acceptable to pay in the next month.

If you select Due After Holiday, but you do not allow the due date to be in the next month, the system calculates a due date before the holiday, when necessary—for example, if the original due date is December 31 and you don't want the payment to be made in the next calendar year.

Late Charges

To establish late charges at the supplier location level, select Specify, and then populate the fields in this group box.

Late Charge Option

Select Compute Charges to have the system calculate late charges, or select Not Applicable.

Late Charge Code

To compute late charges at this level, set the late charge code default on this page.

Voucher Approval

Select one of these options:

Approval Framework: Select to use the Approval Workflow Engine when approving vouchers.

Default from Higher Level: The system applies the voucher approval rule from the control hierarchy.

Pre-Appr (pre-approved): Vouchers are automatically approved for this supplier as they are entered into the system.

Virtual Approver: Select to activates the Bus Proc (business process) and Rule Set fields so that you can specify voucher approval rules for this supplier location.

Bus Proc (business process) and Rule Set

Specify the business process and the rule set that control the routing of vouchers for approval to roles in your organization. These fields become active when you select the Virtual Approver value in the Voucher Approval field.

Matching Option

Select Default to accept the default matching option already established in the control hierarchy, or select Specified to override these options and select new ones at the supplier location level.

Matching

Specify the match control that you want the system to use during the Matching Application Engine process (AP_MATCH). This field is available for entry only if you select Specified in the Matching Option field.

You can override the match control on the purchase order or voucher levels.

Receipt Only Match

Select to enable a receipt to be entered for a supplier without a PO. Receipt-only matching approves vouchers for payment by comparing vouchers to receipts.

This option is available only if you have selected the Matching option.

Match Delay Days

Select Default to accept the default number of match delays days already established in the control hierarchy, or select Specified to override these days and enter new ones at the supplier location level.

Allow ERS (allow Evaluated Receipt Settlement)

Select to activate ERS for this supplier location.

You cannot select this check box if you select a matching option of specified and select a matching rule.

ERS Invoice Dt (Evaluated Receipt Settlement invoice date)

Select an option to determines how the invoice date is generated for an ERS voucher. Options include:

Default: This value appears by default from the control hierarchy.

Frt Trms (freight terms): The system uses freight terms entered on a receipt, or those appearing by default from a PO, to determine the ERS invoice date.

Rcpt Dt (receipt date): The system uses the receipt date as the ERS invoice date.

ERS Tax Type (Evaluated Receipt Settlement tax type)

Select an option to indicate how tax is calculated for ERS vouchers. Options include:

Default: This value appears by default from the control hierarchy.

No Taxes: No tax is calculated.

Sales Tax: The tax for ERS vouchers is accrued as sales tax.

Use Tax: The tax for ERS vouchers is accrued as use tax.

Value Added Tax: The tax for ERS vouchers is accrued as VAT.

ERS SUT CD (Evaluated Receipt Settlement sales and use tax code)

Select one of these options:

Default: This value appears by default from the control hierarchy.

Specify: Activates the ERS Sales Tax Cd (sales tax code Evaluated Receipt Settlement) field, where you can specify which ERS sales tax code you want to use for this location.

Prenotification Required

Select to send a test transaction to the bank for this supplier. The system includes a prenote for this supplier location in the next pay cycle that includes an EFT or ACH payment for this supplier location's default bank account.

With the prenotification option selected, you cannot generate an actual EFT or ACH payment for this supplier location until it is marked as Confirmed.

Confirm

Click to manually confirm a supplier location for EFT or ACH payment and override any autoconfirmation established in the control hierarchy.

Unconfirm

If you receive a problem report from your bank saying that the prenote failed, click the Unconfirm button, correct the problem, and then generate another prenote.

Payment Format

PeopleSoft delivers some payment formats with the system, but you can also add your own. Examples of payment formats that you might select for suppliers are:

• Check Std (standard check).

• Chk w/rcpt (check with receipt).

• Pay & Dep (pay and deposit).

• Postal Ord (postal order).

• Wire.

See Understanding PeopleSoft Payables Payment Formats.

Crossed Check

Select to ensure that the check cannot be endorsed over to another party.

Transaction Handling

Tells the bank what information to include in the EFT file. Select one of these options:

Pay+Advice: Both the actual payment and the advice are transmitted.

Prenote: This is a test run to verify that all EFT information is correct before the system sends out an actual payment and advice.

Pymt Only: Only the payment is sent.

Domestic Costs

Depending on the country in which an EFT takes place, there may be costs involved in carrying out such transactions. Indicate who pays the processing costs of the EFT transfer. Select from these options:

Payee Acct: The supplier's account is assessed for the charges.

Payr/Payee: Costs are shared equally between the payer and the supplier. This selection applies only to domestic costs.

Pyr D Acct: Costs are assessed to the payer's domestic account.

Payr F Acct: Costs are assessed to the payer's foreign account.

Correspondent's Costs

If you are using an intermediary bank for the transfer, indicate who is handling these processing costs. Select from these options:

Payee Acct: The supplier's account is assessed for the charges.

Pyr D Acct: Costs are assessed to the payer's domestic account.

Payr F Acct: Costs are assessed to the payer's foreign account.

Bank Check Drawn On

If it is necessary to generate a check for the EFT transaction, indicate which bank actually writes the check. Select from these options:

Payee Bank: The supplier's bank writes the check.

Payer Bank: Your bank writes the check.

Check Forwarding

If there is a need to forward checks, indicate to whom the check should go. Select from these options:

Payee: The check should go to the supplier.

Payee Bank: The check should go to the supplier's bank.

Payer: The check should go to you.

Pyr Bank: The check should go to your bank.

Payment Instruction Ref 1

Select standard EFT instructions for the transfer. PeopleSoft delivers these instructions with the system. For example, you can select the PHONEBEN instruction if you want the bank to phone the beneficiary.

Payment Instruction Ref 2

Add additional EFT handling instructions for the bank.

Transfer Cost Code

Select from these options:

Payee: Determine whether the bank transfer charges are calculated by using the Classified Charge Amount table, or a user-specified amount by selecting Table or User in the Bank Charge Source field.

Payer: The bank transfer charge process is not activated. The bank transfer charge is not considered during payment processing, and no accounting entry for the bank transfer charge is generated.

Bank Charge source

Select from these options:

Table: The system looks for the amount of charge defined in the table based on the payment condition, and deducts that amount from the payment. The system also creates an accounting entry for this charge at the time of payment posting.

User: The system deducts the amount entered in the Amount field.

Treasury Payment

Select to enable the other fields in the group box.

Ltd Paybility (limited payability)

Displays an agency-defined payment type value for limited payability.

Enclosure Code

Identifies the enclosure code associated with a voucher payment for SPS check payment file creation. Select from the following:

• Direct Mail

• Foreign Mail

• Name Only

• Notice to Recipient

• Stub

Type Code

Identifies the payment type code (for instance, Domestic or Foreign).

Product Code

Identifies the product code (for instance Foreign Central or Standard Domestic).

Beneficiary Bank Name

Enter the name of the beneficiary bank.

ABA Number (American Bankers Association number)

Displays the beneficiary bank's ABA number.

Depositor's A/c (depositor's account)

Displays the depositor's account number (when Product Code CTR/ is selected).

RFB Information

Displays additional reference information for a payment deposit.

Beneficiary Bank Remarks

Displays relevant information associated with the beneficiary bank deposits.

TIN Code (taxpayer identification number code)

Identifies the payment indicator value for the supplier used in 1166 Payment File generation.

Supplier Offset Processing

Select to indicate that the supplier is eligible for Treasury offset processing.

Transit number

Contains exactly nine numerics, plus check-digit calculation.

Swift ID

Contains 8 or 11 characters. Position 5 and 6 must be a valid 2-character country code.

CHIPS ID

Contains three or four numerics.

Canadian bank branch or institute

No validation.

Mutually defined

No validation.

Payment Terms

Enter the payment terms option to use in creating debit memos for this supplier location. You must enter a payment terms option if you do not select the Use Voucher Payments Dates check box.

Use Voucher Payments Dates

Select check box to use the terms populated from the PeopleSoft Payables default hierarchy. You must select this check box if you do not enter payment terms.

Invoice ID Suffix

Enter an invoice ID suffix to differentiate the debit memo adjustment voucher and original voucher invoice IDs. This field is mandatory if the Allow Debit Memo box is selected.

Payment Hold

Select one of these options:

• Blank: The debit memo or related voucher is not placed on hold.

• Debit Memo: Only the debit memo is placed on hold.

• Debit Memo and Related Voucher: The debit memo and the related voucher is placed on hold.

Release the hold status using the Voucher component when the debit memo is ready for payment.

Hold Reason

Select a code to explain the payment hold reason. Codes include: Blank, Accounting in Dispute, Agency Location Code Required, Amount in Dispute, Contract Retention, EFT incomplete or not Prenoted, Federal Supplier Inactive, Financial Sanctions, Goods in Dispute, Inbound IPAC Required, Other, Quantity in Dispute, SAM Expired, and Withholding hold. The reason codes are stored in a translate table. You can add more codes to the translate table using PeopleTools.

Payment Message

Specify a message that appears on the remittance advice when the debit memo is included on a payment. The message provides an additional explanation for the payment adjustment.

Dispatch Method

Select a dispatch method. This field is mandatory if the Allow Debit Memo box is selected. Dispatch methods options include:

• Blank: No notification is provided to the supplier.

• EDI/XML: Debit memo information is electronically published to the supplier using the AP_VCHR_MESSAGE_OUT EIP (enterprise integration point).

  Note: In addition to delivering the AP_VCHR_MESSAGE_OUT EIP as an application message, PeopleSoft also delivers it as a web service (VoucherOut). Enabling web services is discussed in the documentation PeopleTools : Integration Broker.

• Email: Debit memo information is delivered to the specified supplier's email address.

• Fax: Debit memo information is delivered to the specified supplier's fax number.

• Phone: The Dispatch Memo report is created. You can call the supplier providing details of the debit memo.

• Print: The Dispatch Memo report is created. You can send the report to the supplier.

Supplier Remit To Address

Select to use the supplier remit to address for this supplier location as the debit memo notification address. This is the default selection. The Address Sequence Number or the Contact Sequence Number field is not available for entry if this option is selected.

Supplier Debit Memo Address

Select to use a specific supplier address as the notification address for debit memos. The Address Sequence Number is available for entry.

Address Sequence Number

Enter the address sequence number to use as the debit memo notification address. Addresses are defined on the Supplier Information - Address page. This field appears only if Supplier Debit Memo Address is selected.

Supplier Contact Address

Select to use a specific contact address as the notification address for debit memos. The Contact Sequence Number is available for entry.

Contact Sequence Number

Enter the contact sequence number to use as the debit memo notification address. Contacts are defined on the Supplier Information - Contacts page. This field appears only if Contact Address is selected.

Supplier Address Line 1, Address City, State, Postal, Telephone Fax Number, and Email ID

Displays the address information selected.

Ordering

Select the address that PeopleSoft Purchasing uses when you order from a particular supplier location.

Search

Click this link to access the Supplier Address Search page. Using this page you can search for available supplier addresses for ordering, returning, and ship from.

Pricing

Select a location for pricing. PeopleSoft Purchasing uses the shipping method associated with this pricing location.

Returning

Select the supplier to whom you return goods, along with the address to which you return goods.

You may select the original supplier, but this field gives you the flexibility to return the goods to another supplier when necessary.

Ship From

Select the address from which the supplier ships.

Misc Chg (miscellaneous charge)

Select a miscellaneous charge code for supplier return fees. PeopleSoft delivers some values with the system, but you can also add your own on the Misc Charge/Landed Cost Defn page.

Action

Select one of these values as it pertains to the miscellaneous charge:

Credit: You charge the supplier for the miscellaneous charge—for example, freight that you originally paid.

Debit: The supplier charges you for the miscellaneous charge—for example, a restocking fee.

Percent

Enter the percentage of the merchandise amount that should be debited or credited. The restocking fee in the previous example might be 3 %, for example.

Reason Code

Select the reason to which this miscellaneous charge applies, by selecting a code. You define these codes on the Return Reasons page.

Card Type

Select the type of cards accepted by this supplier location.

Supplier Card

Select the supplier card you would like to use as the payment method for this supplier location.

Card Type, Card Issuer, and Expiration Date

These fields display the information related to the supplier card that you selected.

Use Supplier Card as default payment method on Purchase Orders

Select this check box if you want to use the supplier card selected as the default payment method when creating a purchase order for that supplier location.

Allow Override Supplier Card

Select this check box if you want to be able to override the supplier card that appears on the purchase order for this supplier location.

Sales/Use Tax Applicability

Select from these options:

None: There are no tax defaults for this supplier location.

Sales: Sales tax is the default tax type for this supplier location for all vouchers entered.

Use: Use tax is the default tax type for this supplier location for all vouchers entered.

Ship To Location

If you want this field's value to be passed from a higher level in the control hierarchy, select the Default option. If you want the transaction to inherit these options from the supplier location, select Specify, and enter a ship to location.

Each ship to location has an associated sales tax code and rate. You set up ship to locations on the Ship To Locations page.

Ultimate Use Code

Enter an ultimate use code for the supplier location. The ultimate use code defines a special tax rate that applies when a taxable item is used in a particular way.

You define ultimate use codes on the Ultimate Use Codes page.

Tax Destination

The tax destination is the code that actually affects voucher processing, because it is used for the default tax code lookup. When you select a specific ship to location, the Tax Destination field is automatically populated with the same value. You can override the value by selecting a different ship to location as your tax destination.

Each ship to location has an associated sales tax code and rate. Selecting a different tax destination enables you to process the tax on goods that you receive in one location but ship to another location.

Withholding Entity

Select the entity to which the withholding amounts are reported. The withholding entity is the tax authority. You can define more than one entity for a supplier location.

Withholding Type

Select the type of withholding. For each withholding type, there may be classes and categories associated with the type.

Withholding Jurisdiction

Select the withholding jurisdiction for this type of withholding. Some countries determine withholding percentages based on where the supplier is located or where the transaction occurred as well as on the classification of a particular transaction. The Jurisdiction field enables you to define where the supplier is located or where the transaction took place.

Default Jurisdiction

Indicate which jurisdiction is the default by selecting the check box in that jurisdiction's row. You can select more than one row as the default jurisdiction.

Default Withholding Class

Select the withholding class for this type of withholding.

Withhold Status

Select the withhold status for this withholding class combination and supplier location.

Hold Pay Indicator

Accept the default from the control hierarchy, or select Specify to override the default and activate the Hold Payment field.

Hold Payment

Select from these options:

Hold All: Hold both the payment and the withholding amount for this supplier.

No Hold: Do not hold payments for this supplier.

Wthd Only (withhold only): Hold only the withholding amount.

See Understanding Hold Payment Options for Withholding.

Withhold Rule Indicator

Accept the default from the control hierarchy, or select Specify to override the default and activate the Rule field.

Withholding Rule

Select a withholding rule. The withholding rule describes the actions to be taken during withholding.

Withholding Condition

Specify the withholding condition for this withholding class combination and supplier location. Some suppliers enjoy special withholding privileges. This privilege is termed exoneration and enables the supplier to be withheld less than other suppliers. For instance, a supplier may have a condition that stipulates that only half of the regular amount be withheld during the first six months of the year. These three fields provide a way to specify an exoneration percentage and expiration date for the exoneration at the supplier level:

Exempt: The supplier is completely exempt from withholding. The Percent field displays 100.00. Enter the date until which this supplier is exempt, in the Valid Until field.

Exonerate: The supplier is withheld less than other suppliers. Enter the exoneration percentage in the Percent field. Enter the date until which this supplier is exonerated, in the Valid Until field.

None: The supplier is neither exempt nor exonerated from withholding. The Percent and Valid Until fields are not available for entry.

Condition % (condition percent)

For a location with a withholding condition of Exonerate, enter the percentage of withholding from which the supplier is exonerated.

Condition Valid Until

For a location with a withholding condition of Exempt or Exonerate, enter the date until which the supplier is exonerated or exempt.

Withhold if missing

Select to activate withholding for this withholding class combination for this supplier location.

Remit Withhold to Flag

Select withholding Entity or Supplier to indicate to whom you remit withholding payments for this supplier location.

Remit Supplier

For a remit to of Supplier, select the supplier to whom you want to remit withholding information.

Remit to Location

Select the remit to supplier's location.

Remitting Address

Select the supplier's remitting address.

Withholding Entity

Select the entity to which the withholding information is reported. The withholding entity is the body to which withholding is reported. You can define more than one entity for a supplier location.

Address Seq (address sequence)

Select the supplier's address from the addresses defined on the Supplier Information - Address page. The entity needs the supplier's address.

(USA) TIN Type

Select the Taxpayer Identification Number (TIN) type for the supplier from these options:

• F: Federal Employer ID Number.

• S: Social Security Number.

(USA) Taxpayer Identification Number

Enter the supplier's valid TIN for the withholding entity.

(IND) PAN Number (Permanent Account Number)

For India, enter the number assigned by the income tax authority to identify the supplier's tax returns. This number must be a 20-digit alphanumeric value.

(IND) PAN Ward (Permanent Account Number ward)

For India, enter the location of the income tax offices to which the supplier submits taxes. Tax authorities assign these values.

Date of Birth

Enter the supplier's date of birth. Use the calendar button to select a date, or type one directly into the field.

Birth Location

Select the state in which the supplier was born.

Number of Children

Enter the number of children that the supplier has.

Company

Select to indicate whether this supplier is a company.

Tax District Reference

Enter a tax district reference for the supplier.

Certificate Type

Enter a certificate type for the supplier, as applicable.

Certificate Number

Enter a certificate number for the supplier.

Certificate Expiration

Enter the date of expiration for the certificate. Use the calendar button to select a date, or type one directly into the field.

(USA) Direct Sales of $5000 or More

Select if you had more than 5,000.00 USD worth of direct sales with this supplier. This field is specific to 1099 withholding in the U.S.

(USA) IRS Notified Twice of Invalid (Internal Revenue Service notified twice of invalid)

Select if the IRS has informed you twice that the TIN number that your supplier gave you is not valid. This field is specific to 1099 withholding in the U.S.

(USA) State Income Tax Withheld

Enter the amount of state income tax withheld for this supplier.

Withholding Control Name

Enter the control name as defined by the IRS. It is usually the first four characters of the surname of the payee. The control name is included in the file provided to the IRS.

Refer to the IRS Publication 1220 as the definitive resource for 1099 rules and regulations.

Profession

Enter the supplier's profession.

(USA) Trade or Business Income Ind (trade or business income indicator)

Select to indicate whether the withholding involves trade or business income for IRS 1099–G (Government Payments) reporting.

(USA) Foreign Tax Paid

Enter the amount of foreign tax paid for IRS 1099–INT (Interest Income) reporting.

(USA) Country Paid

Enter the country to which the foreign tax was paid for IRS 1099–INT (Interest Income) reporting.

Gender

Select a gender for the supplier from these options:

• M: Male

• F: Female

• U: Unknown

Business Type

Select the type of business to which this supplier belongs. Valid values include:

Corporate: Select if the supplier is classified as a corporation.

Individual: Select if the supplier is classified as an individual.

Registration/Insurance Number

Enter the national registration or insurance number for the supplier.

Verified

Select to indicate that the supplier has obtained the correct tax treatment for a subcontractor. The tax treatment determines whether a subcontractor should be paid using a gross, net, or unmatched rate. The verification is obtained from the United Kingdom HM Revenue and Customs that requires subcontractors to register in the Construction Industry Scheme (CIS) core system.

Verification Number

Enter the number for the verification.

Verification Date

Displays the current date when you select the Verified check box. You can override the date by select another date using the Choose a Date button.

Match TIN

Select this check box if you have used the IRS online matching process. If the checkbox is selected, then the TIN Match Code is set to 0 and the TIN Match status set to Matched.

TIN Match Status

Displays the TIN match status. The various options displayed are New, Pending, Matched, or Error. TIN match status is set using the results of the batch verification or is set to Matched if the online verification is used.

TIN Match Code

Displays the match code returned by the IRS (U.S. Internal Revenue Service). The valid match codes are the following :

0 :TIN and Name match

1: TIN missing or entered incorrectly

2: TIN entered is not currently issued

3: TIN and Name do not match

4: Invalid TIN matching request

5: Duplicate TIN matching request

6: TIN Match found only on SSN (Social Security Number)

7: TIN Match found only on EIN (Employer Identification Number)

8: TIN Match found on both the SSN and EIN

Match Date

Match date is the date the user enters when the file is uploaded. If the TIN was manually matched, the user can enter the match date from the Interactive TIN matching process. The Match date can be entered only if the Match TIN check box is selected.

IRS Tracking Code

The IRS assigns a tracking code to every file the user downloads. If the user enters the tracking code when the file is loaded into PeopleSoft, the supplier/location can be tracked enabling the user to tie the TIN to a bulk file.

Manually Matched

This box is selected by the system if the match was done through the online matching process.