Approving a Funding Request

You can view the number of funding requests which are pending for approval in the Funding Request screen. The approver can review, and accordingly approve, reject, or ask the submitter to resubmit the funding request based on the observations.

Note: The system will not allow you to approve, reject or resubmit a funding request submitted by you.

Procedure

To approve a funding request:

  1. Do either of the following:
    If you want to...Then...

    Approve a funding request through the Funding Request screen

    1. Search for the funding request in the Funding Request screen.

    2. In the Search Results section, click the link in the Funding Request Information column corresponding to the funding request which you want to review.

    Approve a funding request from the To Do List screen

    1. Click the Menu link in the Application toolbar.

      A list appears.

    2. From the Main menu, select To Do and then click To Do List.

      The To Do Type for User Search window appears.

    3. Enter C1-FNDAP in the To Do Type field.

    4. Click the Search button corresponding to the To Do Type field.

      The To Do List screen appears.

    5. Select the Open option from the Filter by list to view all unassigned To Dos.

    6. Click the link in the Message column corresponding to the To Do of the funding request that you want to review.
    The Funding Request screen appears.
  2. Review the details in the Funding Request screen.
  3. If the information in the funding request is accurate, then click the Approve button in the Funding Request zone.

    The system behaves in the following manner:

    If... Then...
    The sum total of the debit and credit amount is equal to or greater than the threshold amount specified at the next level in the approval hierarchy The system changes the status of the funding request to Approval In Progress. It creates a To Do using the To Do type specified in the approval profile and assigns it to the users with the To Do role defined at the next level in the approval hierarchy. In addition, it creates a log entry for the funding request when the To Do is created.
    The sum total of the debit and credit amount is less than the threshold amount specified at the next level in the approval hierarchy The system changes the status of the funding request to either Deferred Processing or Create Funding depending on whether the number of bills in the funding request exceeds the defer processing count.

    Once the Funding Request Periodic Monitor (C1-FNDRQ) batch is executed, it checks whether there are any funding requests in the Deferred Processing status. If so, it changes the status of the funding request to Create Funding.

    Once the status of a funding request is changed to Create Funding, the system creates the A/P adjustment against a bill when the funding amount of the bill is in credit. It also creates non A/P adjustments using the garnishment adjustment type when the funding amount of a credit bill is transferred to the garnishment contracts of the account. However, if the funding amount of a bill is in debit, the funding amount is stamped as the automatic payment amount against the bill in the CI_​BILL_​ACH table. Then, on executing the Create Automatic Payments and Refunds (APAYCRET) batch, the system creates automatic payment and payment event for such bill.

    Note: The funding and garnishment adjustments are created in the Frozen status.
    Note: The Approve button appears when:

    • The funding request is in the Approval In Progress status.

    • A user with the approval To Do role is reviewing the funding request.

Related Topics

For more information on... See...
How to search for a funding request Searching for a Funding Request
Funding Request screen Funding Request (Used for Viewing)
Funding Request zone Funding Request