Submitting a Funding Request

Prerequisites

To submit a funding request, you should have:

  • At least one debit or credit bill in the funding request

  • Funding and garnishment adjustment types defined in the funding request

  • Funding adjustment type defined in the application (where the A/P Request Type Code field is set to REFUND)

  • Garnishment adjustment type defined in the application (where the A/P Request Type Code field is not set to REFUND)

Procedure

To submit a funding request:

  1. Search for the funding request in the Funding Request screen.
  2. In the Search Results section, click the link in the Funding Request Information column corresponding to the funding request that you want to submit.
    The Funding Request screen appears.
  3. Click the Submit button in the Funding Request zone.

    The system behaves in the following manner:

    If... Then...
    The Approval Required option is selected in the funding request type using which the funding request is created It calculates the sum of total debit and credit amount in the funding request. Depending on whether the sum total is debit or credit, it uses the debit or credit hierarchy in the approval profile (which is specified in the funding request type), respectively. Depending on the sum total amount, the system behaves in the following manner:
    If... Then...
    The sum total is less than the minimum threshold amount in the approval hierarchy The system automatically approves the funding request and changes the status of the funding request to either Deferred Processing or Create Funding depending on whether the number of bills in the funding request exceeds the defer processing count.
    The sum total is equal to or greater than the threshold amount specified at the first level in the approval hierarchy The system changes the status of the funding request to Approval In Progress. It creates a To Do using the To Do type specified in the approval profile and assigns it to the users with the To Do role defined at the first level in the approval hierarchy. In addition, it creates a log entry for the funding request when the To Do is created.
    The Approval Required option is not selected in the funding request type using which the funding request is created The system changes the status of the funding request to either Deferred Processing or Create Funding depending on whether the number of bills in the funding request exceeds the defer processing count.

    Once the Funding Request Periodic Monitor (C1-FNDRQ) batch is executed, it checks whether there are any funding requests in the Deferred Processing status. If so, it changes the status of the funding request to Create Funding.

    Once the status of a funding request is changed to Create Funding, the system creates the A/P adjustment against a bill when the funding amount of the bill is in credit. It also creates non A/P adjustments using the garnishment adjustment type when the funding amount of a credit bill is transferred to the garnishment contracts of the account. However, if the funding amount of a bill is in debit, the funding amount is stamped as the automatic payment amount against the bill in the CI_​BILL_​ACH table. Then, on executing the Create Automatic Payments and Refunds (APAYCRET) batch, the system creates automatic payment and payment event for such bill.

    Note: The funding and garnishment adjustments are created in the Frozen status.
    Note: The Submit button appears when the funding request is in the Draft status.

Related Topics

For more information on... See...
How to search for a funding request Searching for a Funding Request
Funding Request screen Funding Request (Used for Viewing)
Funding Request zone Funding Request