PeopleSoft Student Financials Preface

PeopleSoft Products

PeopleSoft Campus Solutions Application Fundamentals

PeopleBook Structure

PeopleBooks and the PeopleSoft Online Library

Getting Started with PeopleSoft Student Financials

PeopleSoft Student Financials Overview

PeopleSoft Student Financials Business Processes

PeopleSoft Student Financials Integrations

PeopleSoft Student Financials Implementation

Completing Student Financials General Setup

Understanding Student Financials General Setup

Setting Up Installation Parameters and Keywords

Reviewing Valid Records and Fields

Setting Up Business Units

Setting Up Tax Authorities and Tax Codes

Setting Up Aging Sets

Setting Up Payment Application Rules

Setting Up Account Types

Setting Up Accounting Dates

Setting Up Item Types and Item Type Groups

Setting Up Service Indicator Sets

Setting Up a Default Academic Term

Setting Up ePayment Processing

Understanding ePayment Processing

Setting Up Credit Card Types

Re-encrypting Credit Card, Bank Account Numbers, Security Code Data, and Security Key

Setting Up Payment Merchants

Setting Up Payment Applications

Testing Payment and Hosted Payment Transactions

Setting Up SF Merchants

Setting Up Institution Sets

Setting Up Item Types for ePayment

Setting Up Self-Service Options

Setting Up GL Interface Processing

Understanding GL Interface Processing Setup

Loading Setup Data Using PeopleSoft Application Messaging

Reviewing Setup Table Data for PeopleSoft Financials

Linking Student Financials Business Units to PeopleSoft General Ledger Units

Setting Up HRMS for Oracle Financials

Setting Up the Ledger Fields Table

Synchronizing Oracle GL Segments

Mapping General Ledger Business Units to Oracle General Ledger

Synchronizing ChartField Values

(Optional) Creating ChartField SpeedType Keys

(Optional) Activating ChartField Validation Options

Assigning Charts of Accounts

Validating ChartFields

Setting Up Integration with PeopleSoft Financials and Oracle Financials

Copying ChartField Information for Item Types from One Term to Another

Setting Up Tuition Controls, Criteria, Equations, and Waivers

Understanding Tuition Controls, Criteria, Equations, and Waivers

Creating Billing and Due Date Calendars

Setting Up Adjustment Calendars

Establishing Tuition Calculation Controls

Defining Variables for Criteria and Equations

Establishing Criteria for Tuition Groups and Fee Triggers

Using Equation Engine to Define Tuition Calculation Equations

Defining Waivers and Waiver Groups

Creating Course Lists

Setting Up Fees and Tuition Groups

Setting Up Fee Classes

Defining Minimum and Maximum Fees

Setting Up Application Fees

Setting Up Deposit Fees and Deposit Due Dates

Setting Up Term Fee Codes

Setting Up Course Fees and Class Fees

Defining Optional Fees

Setting Up Transaction Fees

Setting Up Course List Fees

Setting Up Tuition Groups

Setting Up Refunding

Understanding Refunding Setup

Setting Up Your Business Unit to Refund Customers

Setting Up Accounts Payable Options

Setting Up and Managing Bank Accounts for AP Direct Deposit Refunding

Setting Up and Managing Direct Deposit Distributions for AP Refunding

Setting Up Payroll Refund Options

Creating Job Data for Payroll Refunds

Setting Up Direct Deposit for Payroll Refunding

Designating Sponsors

Setting Up Payment Plans

Common Elements Used in This Chapter

Setting Up Deferral Contracts

Setting Up Payment Plan Contracts

Setting Up Third-Party Contracts

Setting Up Third Party Contract Groups

Creating and Processing Third-Party Contract Change Requests

Setting Up Collection Agreements

Setting Up Billing

Setting Up Billing Messages

Setting Up Invoice Layouts

Setting Up Invoice ID Number Generation

Setting Up Billing Scan Lines

Setting Up Billing Types

Setting Up Billing Standard Requests

Setting Up Cashiering

Defining a Cashiering Office

Setting Up Valid Registers and Cashiers

Setting Up Target Keys

Setting Up Tender Keys

Setting Up for Processing Credit Cards

Setting Up Void Reasons

Setting Up Receipt Messages

Modifying Cashiering Receipt Forms

Setting Up Receivables Maintenance

Defining Origins and Group Types

Setting Up Late Fees

Setting Up Late Fees - Billing

Setting Up External File Layouts

Setting Up Item Reasons

Setting Up Payroll Deduction

Setting Up Receivables Collection

Prerequisites

Setting Up Business Units for Collections

Setting Up Collectors

Setting Up Collection Criteria

Defining Reason In and Reason Out Codes

Creating Follow-Up Actions

Setting Up Collection Letter Templates

Setting Up Tax Form Production

Common Element Used in This Chapter

Setting Up 1098-T Tax Form Production

Setting Up T2202A Tax Form Production

Setting Up T4A Tax Form Production

Processing ePayment Transactions

Understanding ePayment Transactions

Processing ePayment Service Requests

Reviewing and Canceling Self-Service ePayment Transactions

Processing Refunds for ePayments

Reviewing ePayment Transactions

Reviewing Self-Service Agreements

Using Student Financials Web Services for Hosted ePayment Transactions

Understanding Student Financials Web Services

Processing AAWS Application Fees

Using GL Interface Processing

Understanding GL Interface Processing

Running the Chartfield Audit Report

Creating Accounting Entries

Reviewing GL Interface Information

Using the Back Out GL Interface Process

Sending Accounting Entries to the General Ledger

Generating Direct to GL Entries

Reviewing Direct to GL Entries

Reversing Direct to GL Entries

Calculating Tuition and Fees

Calculating Tuition for a Single Student

Calculating Tuition for Multiple Students

Locking In a Minimum Tuition Amount

Recalculating Tuition and Fees After Enrollment Cancellation

Changing, Calculating, and Posting Optional Fees

Refunding Customers

Understanding Refunds

Creating Batch Refunds

Creating Online Refunds

Approving Refunds

Completing Batch Payroll Refunds

Distributing Payroll Refunds Through Direct Deposit

Printing Checks and Direct Deposit Advice Slips

Completing AP Refunds

Reviewing Data for AP Refunds

Revoking Direct Deposits for AP Refunding

Distributing Refunds to ePayment Accounts

Canceling Refunds

Reversing Refunds

Renumbering Refund Checks for Reprinting

Deleting Paysheets

Viewing Refund Information in Student Financials

Administering Payment Plans

Understanding Payment Plans

Linking Students to Deferral Contracts

Administering Payment Plan Contracts

Administering Third-Party Contracts

Enrolling Multiple Students in a Payment Plan or Third-Party Contract

Billing Customers

Understanding Customer Billing

Completing Billing Requests

Billing Specific Charges for Individual Students

Processing Billing Requests

Printing Invoices

Canceling Bills

Viewing Billing Information

Cashiering

Understanding Cashiering

Opening a Cashiering Office for a Business Day

Processing Cashiering Transactions

Posting Delayed Receipts

Processing the Cashiering GL Interface

Voiding Receipts

Reviewing Details for Individual Receipts

Reviewing Receipt and Tender Activity

Reviewing Totals by Deposit ID

Closing a Cashiering Office for a Business Day

Reopening a Cashiering Office for a Closed Business Day

Maintaining Receivables

Common Elements Used in This Chapter

Entering Groups of Transactions

Entering Transactions from an External Source

Processing Payroll Deductions

Reviewing and Revising Group Data Entries Before Posting

Posting Group Data Entries

Posting Transactions for Individual Students and Organizations

Consolidating and Reviewing Transactions for Individual Students and Organizations

Viewing Account Information Within the Maintain Receivables Feature

Viewing Payment by Invoice Information Within the Maintain Receivables Feature

Managing Disputed Charges

Reversing Payments and Charges

Applying Payments

Writing Off Charges and Account Balances

Processing Enrollment Deposits

Processing Late Fees

Processing Late Fees Using the Billing Request Number

Processing Enrollment Cancellation

Validating Tables

Maintaining Customers

Understanding the Maintain Customers Feature

Understanding the Maintain Customers Feature

Managing Student Permissions

Processing and Reviewing Customer Credit History

Collecting Receivables

Understanding Receivables Collection

Assigning Collection Items to Collectors and Worklists

Working Collection Items

Updating Collection Letter Information

Processing Collection Letters

Adding to a Collector's Queue Without Using Worklists

Viewing Customers or Corporations That Are in Collection

Producing Tax Forms and Receipt Information

Understanding Tax Form and Receipt Production

Understanding Receipt Information Generation

Producing and Filing 1098-T Tax Forms

Producing T2202A Tax Forms

Producing T4A Tax Forms

Generating Income Tax and Donation Receipt Information

Setting Up and Using International Health Coverage

Understanding International Health Coverage

Setting Up the IHC Feature

Maintaining Student Information and Creating Schedules

Generating IHC Letters

(NLD) Using the Banking Interface

Understanding the Banking Interface for the Netherlands

Setting Up the Banking Interface

Billing Students Using OLA or VERWINFO

Using the Clieop03 Process

(AUS) Setting Up and Using Australian Loan Processing

Understanding Loan Processing for Australian Higher Education

Setting Up Australian Loan Defaults

Reviewing HECS Results and Running the HECS Reconciliation

Creating and Updating FEE-HELP Loans

Creating and Updating OS-HELP Loans

Creating Commonwealth Assistance Notices

(NZL) StudyLink Processing

Understanding StudyLink

Setting Up StudyLink Functionality

Processing VOS Requests and Responses

Reviewing StudyLink Details

Maintaining StudyLink Loan Information

(NZL) New Zealand Qualification Authority Fees

Understanding NZQA Fees

Setting Up NZQA Fee Information

Delivered Workflows for Student Financials

Delivered Workflows for Student Financials

Student Financials Global Invoicing Reminder Letters

Defining and Issuing Reminder Letters

PeopleSoft Student Financials Reports

PeopleSoft Student Financials Reports: A to Z

Report Samples