Uploading a Payment Data File

Prerequisites

To upload a payment data file, you should have:

  • File types defined in the application (where the feed type is set to Payment Upload Data)

  • Payment data in the required CSV file format

Procedure

To upload a payment data file:

  1. Click the Menu link in the Application toolbar.
    A list appears.
  2. From the Main menu, select Payments and then click Payment Upload.
    The Payment Upload screen appears.
  3. Click the Upload button in the Page Title area of the Payment Upload screen.

    The Upload Payment Data File screen appears. It contains the following fields:

    Field Name Field Description Mandatory (Yes or No)
    File Type Used to indicate the type of payment data file.
    Note: The list includes only those file types where the feed type is set to Payment Upload Data.
    		 Yes
    File Name Used to specify the name and path of the payment data file that you want to upload.
    Note: You can also click the Browse button corresponding to this field to browse to the location where the payment data file is available in the system.
    		 Yes
    Replace Existing File Used to indicate whether you want to replace any existing file in the system. You must select this check box when you want to upload the same file once again. No
  4. Select the type of payment data file from the File Type list.
  5. Click the Browse button corresponding to the File Name field.

    The Choose File to Upload dialog box appears.

  6. Browse to the location where the payment data file that you want to upload is available.
  7. Click Open.

    The payment data file name and path appears in the File Name field.

  8. Click Upload.

    A message appears indicating that the payment data file is uploaded successfully. If an error occurs while parsing, the payment data file is not uploaded in the system.

    Note: The system considers the payment data file for upload only when the payment data file is parsed without any errors and contains less than 1000 payment records.
  9. Click OK.

    Once the payment data file is successfully uploaded, the status of the payment data file is changed to Pending. The system changes the status of the payment data file based on the following conditions:

    • If a payment record is successfully validated, the status of the payment record is changed to Valid.

    • If a payment record is incorrect or contains missing information, the status of the payment record is either changed to Invalid or Error. For more information on various payment record statuses, see the Payment Record Status Transition.

    Once the validation process is completed, the payment records are copied to the pre-staging area and the status of the payment data file is changed to Validated. If a payment data file contains an invalid record, you need to correct or add missing information in the CSV file and then re-upload the file once again. Unless and until, a payment data file has no invalid records, you cannot move any record to the staging area. You can view the details of the payment data file in the Payment Upload screen.

Related Topics

For more information on... See...
Payment Upload screen Payment Upload
Search Payment Data File zone Search Payment Data File