France Help Topics

Overview

The following Help topics provide information about NetSuite features that are specific for companies doing business in France. The NetSuite International edition can be configured with capabilities and reports specific to France’s business setting and requirements.

For information about localized editions of NetSuite, as well as setting up NetSuite accounts and subsidiaries, read the following topics:

General NetSuite features are covered in other chapters and topics.

General Setup

For information about NetSuite features, SuiteApps, and preferences that can be used for users in France, read the following topics:

Functional Areas

You can activate and get access to different features from the following functional areas:

For information about SuiteApps installation, see Installing a Bundle.

For information about enabling NetSuite features, see Enabling Features.

Important:

If you do not have sufficient permissions to install SuiteApps or enable features, please contact your account administrator.

Accounting

Feature

Description

Prerequisites

France Chart of Accounts

Provides a template of the France Chart of Accounts, which you can modify and add legal names.

Install the France Localization SuiteApp. For more information, see Prerequisites for Installing the France Localization SuiteApp and Installing the France Localization SuiteApp.

Accounting Contexts

Provides a solution if your main Chart of Accounts does not follow the account numbering requirements in France. Through the Accounting Contexts subtab on the General Preferences page, you can create a France Accounting Context, which allows mapping between the main accounts and the France numbers.

NetSuite OneWorld account

GL Audit Numbering

Applies gapless numbering sequences to all general ledger posting transactions, which is a prerequisite for exporting the FEC file. For information about configuring the FEC file to ensure compliance, see France Fichier d’Ecritures Comptables (FEC).

Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.

GL Impact Locking

Enables you to lock the general ledger (GL) impact of a transaction to the GL.

When you use this feature on a company or a subsidiary, any change to a GL impacted field or entity field on a GL numbered impacting transaction after running a GL audit numbering sequence automatically generates copy and reversal transactions. These transactions appear on the GL Impact subtab on the original GL impacted transaction.

Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.

Check the GL Impact Locking box on the Company Information or Subsidiary page. For more information, see GL Impact Locking.

Period End Journal Entries

A feature that enables you to create the income closing journals, balance sheet opening and closing journals as a task in the Period End Checklist.

Enable the Period End Journal Entries feature and perform additional setup tasks. For more information, see Setup for Period End Journal Entries.

France Financial Reports

Enables you to generate financial reports that are compliant with French accounting laws. It includes validated (with GL# assigned, and aligned with the FEC), and non-validated versions. The reports are provided by the France Localization SuiteApp.

Install the France Localization SuiteApp. For more information, see Prerequisites for Installing the France Localization SuiteApp and Installing the France Localization SuiteApp.

Lettrage

Lets you reconcile balance sheet accounts. It supports not only Accounts Payable and Accounts Receivable accounts.

Install the GL Matching SuiteApp. For more information, see Enabling Required Features for GL Matching and Installing the GL Matching SuiteApp.

French Derogatory Depreciation

Enables you to use the derogatory depreciation method. A page is provided for reviewing depreciation amount. When the amount is finalized, NetSuite generates the Derogatory Depreciation Histories. NetSuite also generates derogatory depreciation journals for the difference between the Accounting and the Derogatory tax method.

Install the Fixed Assets Management SuiteApp. For more information, see Installing the Fixed Assets Management SuiteApp.

Taxation Features For Accounts Without SuiteTax

Note:

The following table describes taxation features for companies in France. These features are for NetSuite accounts without SuiteTax. If you have SuiteTax enabled in your account, see Taxation Features For Accounts With SuiteTax.

Feature

Description

Prerequisites

France Fichier d’Ecritures Comptables (FEC) files

Enables you to generate and export tax audit files that comply with the FEC standard. The FEC files are provided by the France Localization SuiteApp, and can be generated with or without the SuiteTax feature enabled in your NetSuite account. For more information, see Fichier d’Ecritures Comptables (FEC) in France Localization.

Install the following SuiteApps:

France Tax Codes

Provides a list of tax codes that are needed to calculate VAT on transaction records, and generate France VAT reports.

Enable the taxation-related features and preferences that you would like to use. For more information, see Enabling and Setting Up Taxation Features.

Depending on your selected features, you may need to install the following SuiteApps:

France VAT Report

Enables you to generate the France VAT report in French or English.

Shows how NetSuite uses the tax codes to get the values for the French VAT report.

Recording Nondeductible Input Tax

Enables you to handle the expenditures that are disallowed for VAT purposes. You can apply nondeductible tax to vendor bills, expense reports, checks, and vendor bill credits.

Sales and Purchase Reports Grouped by Tax Code

These are customizable saved reports that can be used in France.

EU Sales List Overview

Enables you to generate the EU Sales List (ESL) report using the International Tax Reports SuiteApp. ESL is a report that prints EU sales for both services and goods.

France Intrastat Declaration of Exchange of Goods (DEB) Report

Enables you to generate the Intrastat report for Arrivals and Dispatches for France (DEB).

Automatic Tax Code Provisioning

A feature of the International Tax Reports SuiteApp that automatically creates nexus and VAT/GST tax codes when you add a new subsidiary country.

EU Notional VAT (Reverse Charge VAT)

For B2B sales and purchases, EU Notional VAT can be configured to reverse charges on goods and services within the European Union.

EU One Stop Shop Tax Code Provisioning

A feature of the International Tax Reports SuiteApp that automatically provisions OSS tax codes when you assign an OSS nexus to a subsidiary in NetSuite OneWorld.

OSS Tax Code Provisioning for Regular NetSuite Accounts

Automatically provisions OSS tax codes for non-OneWorld NetSuite accounts.

Taxation Features For Accounts With SuiteTax

Note:

The following table describes taxation features for companies in France. These features are for NetSuite accounts without SuiteTax.

Feature

Description

Prerequisites

Automatic Tax Record Provisioning

Creates tax records when you select SuiteTax as your tax engine.

SuiteTax enables you to use different tax engines per nexus. To begin provisioning your tax records, assign a tax registration to the subsidiary or company in SuiteTax.

Enable the GL Audit Numbering feature. For more information, see Enabling GL Audit Numbering and Setting Preferences.

Install the Tax Reporting Framework SuiteApp. For more information, see Installing Tax Reporting Framework.

Editing Default Tax Codes for Nexuses

Enables you to update tax codes for each nexus. This procedure is a best practice after the SuiteTax Engine automatically provisions tax codes.

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Setting Up Compliance Text on Reverse Charge Sales Invoices

Enables you to set up the compliance text in nexus preferences and invoice templates.

This procedure is necessary to configure the language of the text, and enter the text itself, which is a required information for invoices where customers are liable for tax (sale is subject to reverse charge mechanism).

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Setting Up Compliance Text on Reverse Charge Sales Invoices

Enables you to set up the compliance text in nexus preferences and invoice templates.

This procedure is necessary to configure the language of the text, and enter the text itself, which is a required information for invoices where customers are liable for tax (sale is subject to reverse charge mechanism).

Your NetSuite account administrator must submit a SuiteTax enablement request and enable the SuiteTax feature in your NetSuite account. For more information, see Enabling the SuiteTax Feature.

Install the following SuiteApps:

Periodic VAT Return CA3

Enables you to generate the France VAT Return in French and English using the Return Form CA3 template provided by the France Localization SuiteApp. For more information, see Generating Localized Country Tax Reports.

EU Cross-Border Reports

Enables you to generate the following reports delivered by the France Localization SuiteApp:

  • Declaration of Exchange of Goods (DEB)

  • European Services Declaration (DES)

France Fichier d’Ecritures Comptables (FEC) files

Enables you to generate and export tax audit files that comply with the FEC standard. The FEC files are provided by the France Localization SuiteApp, and can be generated with or without the SuiteTax feature enabled in your NetSuite account. For more information, see Fichier d’Ecritures Comptables (FEC) in France Localization.

Payments

Feature

Description

Prerequisites

France Payment Formats

Enables you to generate payment files in formats specific to France.

Install the Electronic Bank Payments SuiteApp. For more information, see Setting Up Electronic Bank Payments.

Install the France Localization SuiteApp. For more information, see Prerequisites for Installing the France Localization SuiteApp and Installing the France Localization SuiteApp.

Importing Electronic Bank Payments Data

Enables you to transfer electronic bank payments data such as your entity bank details (vendors, employees, customers) to NetSuite.

Banking

Feature

Description

Prerequisites

Manual bank reconciliation

Lets you manually mark bank transactions as reconciled. For more information, see Reconciling Bank Statements.

Assign the correct permissions for a role. For more information, see Permissions for Banking Features.

Reconciliation based on online bank statement upload

When bank data has been imported to NetSuite, you can match and reconcile transactions without the need for third-party tools. For more information, see Reconciling Bank and Credit Card Statements.

Reconciling your account statement from beginning to end by:

  • Importing your bank statement file.

You have two options when using online banking:

  • Download the account statement from your financial institution or credit card company, and then import the statement to your NetSuite account.

  • Use the Financial Connectivity Plug-in to automate your file uploads through sFTP.

For more information, see the following topics:

For more information about these formats, see Bank Statement Parsers SuiteApp.

Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.

 

Install the Auto Bank Statement Import SuiteApp. For more information, see Installing Auto Bank Statement Import SuiteApp.

Install the Bank Statement Parsers SuiteApp. For more information, see Installing the Bank Statement Parsers SuiteApp.

  • Matching imported bank statement transactions with NetSuite transactions.

For more information, see Matching Bank Data.

See Permissions for Banking Features for the proper permissions to use the Match Bank Data and Reconcile Account Statement pages.

If you want to use these pages for an account, check the Use Match Bank Data and Reconcile Account Statement Pages box on the Edit Account page. For more information, see Editing an Account.

  • Confirming the transaction matches.

After matching the transactions, you can submit the matches and continue to the reconciliation process. For more information, see Submitting Matched or User-Cleared Transactions.

  • Reconciling the transactions.

For more information, see Reconciling Transactions.

General Notices