Creating a Payment Creation Request

Prerequisites

To create a payment creation request, you should have:

  • Payment request types defined in the application (where the Transfer check box is not selected)

Procedure

To create a payment creation request:

  1. Click the Menu link in the Application toolbar.
    A list appears.
  2. From the Main menu, select Payments and then click Payment Request.
    A sub-menu appears.
  3. Click the Add option from the Payment Request sub-menu.

    The Select Payment Request Type screen appears. It contains the following fields:

    Field Name Field Description Mandatory (Yes or No)
    Payment Request Type Used to indicate the payment request type using which you want to create the payment creation request.
    Note: The list includes only those payment request types where the Transfer check box is not selected.
    		 Yes
    Tip: Alternatively, you can access the Select Payment Request Type screen by clicking the Add button in the Page Title area of the Payment Request screen.
  4. Select the required payment request type from the respective field.
  5. Click OK.

    The Payment Request screen appears. It contains the following sections:

    • Main - Used to specify basic details about the payment creation request. This section contains the following fields:

      Field Name Field Description Mandatory (Yes or No)
      Payment Request Type Indicates the payment request type using which you want to create the payment request. Not applicable
      Payor Account Information Used to indicate the payor account for which you want to create the payment request.
      Note:

      The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, the Account Search window appears.

      On specifying the account ID, the information about the account appears corresponding to the Payor Account Information field.

      		 Yes
      Payment Date Used to specify the date when the payment was made.
      Note: By default, the current date appears in this field.
      		 Yes

    • Tender Details - Used to specify the tender details in the payment creation request. This section contains the following fields:

      Field Name Field Description Mandatory (Yes or No)
      Tender Type Used to indicate the type of tender through which the payment is made. Yes
      Tender Amount Used to specify the tender amount.
      Note:

      By default, this field is disabled. It is enabled when you specify the payor account information.

      You must not specify the value less than or equal to 0.

      The precision specified for the tender amount must not exceed the decimal places defined for the currency in the system.

      		 Yes
      Currency Used to indicate the currency in which the payment is made.
      Note: By default, this field is disabled. It is enabled when you specify the payor account information.
      		 Yes
      Check Number Used to specify the check number if the payment is made through check. No
      Auto Pay Route Type Code Used to indicate when and how automatic payment request of the account is routed to a financial institution.
      Note:

      This field appears only when you select a tender type where the Generate Auto Pay check box is selected.

      The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, the Auto Pay Route Type Search window appears.

      On specifying the auto pay route type, the description of the auto pay route type appears corresponding to the Auto Pay Route Type Code field.

      		 Yes (Conditional)
      Note: This field appears only when you select a tender type where the Generate Auto Pay check box is selected.
      Schedule Extract Date Displays the date when the automatic payment request is scheduled to be sent to a financial institution.
      Note:

      The data appears only when you:

      • Select a tender type where the Generate Auto Pay check box is selected.

      • Specify the values for Auto Pay Route Type Code and Auto Pay Source Code fields.

      		 Not applicable
      Auto Pay Source Code Used to indicate the financial institution that receives the automatic payment request.
      Note:

      This field appears only when you select a tender type where the Generate Auto Pay check box is selected.

      The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, the Auto Pay Source Search window appears.

      On specifying the auto pay source code, the description of the auto pay source code appears corresponding to the Auto Pay Source Code field.

      		 Yes (Conditional)
      Note: This field appears only when you select a tender type where the Generate Auto Pay check box is selected.
      Distribution and Freeze Date Displays the date when the automatic payment must be distributed and freezed in the system.
      Note:

      The data appears only when you:

      • Select a tender type where the Generate Auto Pay check box is selected.

      • Specify the values for Auto Pay Route Type Code and Auto Pay Source Code fields.

      		 Not applicable
      Account Number Used to indicate the bank account number through which the automatic payment is made.
      Note: This field appears only when you select a tender type where the Generate Auto Pay check box is selected.
      		 Yes (Conditional)
      Note: This field appears only when you select a tender type where the Generate Auto Pay check box is selected.
      Expires On Used to specify the date till when the tender is effective.
      Note: This field appears only when you select a tender type where the Generate Auto Pay check box is selected.
      		 No
      Name Used to specify the name of the person as maintained in the financial institution's system.
      Note:

      This field appears only when you select a tender type where the Generate Auto Pay check box is selected.

      By default, the payor name appears in this field.

      		 No
      MICR ID Used to specify the MICR code on the payment. No
      Ext. Reference ID Used to specify the external reference number of the payment on the payment upload interface record. No
      Person ID Used to specify the person's account ID mentioned in the payment upload interface record. No
      Name Used to specify the name of the person as it appears in the payment upload interface record. No
      Tender Control ID Used to indicate the tender control ID.
      Note:

      The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, the Tender Control Search window appears.

      On specifying the tender control ID, the description of the tender control ID appears corresponding to the Tender Control ID field.

      		 No
      Deposit Control Information Used to indicate the deposit control ID.
      Note:

      It is a read-only field.

      The data appears in this field when the tender control ID is specified.

      		 No
      Note: If the auto pay instructions are defined for the payor account, by default, the auto pay data appears in the Auto Pay Route Type Code, Auto Pay Source Code, Account Number, Expires On, and Name fields.

    • Characteristics - Used to define the characteristics for the payment tender. This section contains the following fields:

      Field Name Field Description Mandatory (Yes or No)
      Characteristic Type Used to indicate the characteristic type.
      Note: The list includes only those characteristic types where the characteristic entity is set to Payment Tender.
      		 Yes (Conditional)
      Note: This field is required when you are defining a characteristic for the payment tender.
      Characteristic Value Used to specify the value for the characteristic type.
      Note:

      If you select a predefined characteristic type, the Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, the Business Object Search window appears.

      On specifying the business object, the description of the business object appears corresponding to the Characteristic Value field.

      		 Yes (Conditional)
      Note: This field is required when you are defining a characteristic for the payment tender.

    • Match Types - Used to define match types for the payment creation request. This section contains the following fields:

      Field Name Field Description Mandatory (Yes or No)
      Match Type Used to indicate the match type using which you want to match the payment. Yes
      Show Default Used to indicate whether the default payment amount should be displayed against the match type entities.
      Note: By default, the Show Default check box is selected when you select the match type.
      		 No
      Entity Indicates the match type entity. The valid values are:

      • Account - Enables you to select the account whose unpaid bills, unpaid bill segments, settlement IDs, or contracts must be considered while matching the payment.

      • Bill - Enables you to select the unpaid bill against which you want to match the payment.

      • Statement - Enables you to select the statement against which you want to match the payment.

      		 Not applicable
      Entity ID Used to specify the account, bill ID, or statement ID depending on the match type entity.
      Note:

      The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon, based on the selected match type, the relevant entity Search window appears.

      On specifying the entity, the description of the entity appears corresponding to the Entity ID field.

      		 Yes
  6. Enter the required details.
    Note:

    You can search for a payor account, auto pay route type, auto pay source, and entity by clicking the Search (The Search Icon) icon corresponding to the respective field.

    If you want to specify more than one match type within the payment request, click the Add (The Add Icon) icon in the Match Types section and then specify the details. However, if you want to remove a match type from the payment request, click the Delete (The Delete Icon) icon corresponding to the match type.

  7. Define characteristics for the payment tender, if required.
  8. Click Manual Distribution.

    The payment request is created and the status of the payment request is set to Draft. The Payment Request screen appears. Depending on the match type and match entity specified while creating the payment request, the following entities are listed in the Payment Distribution zone:

    Match Type Match Entity Entities
    By Bill Regular Account Unpaid bills of the account
    By Bill Weighted Account Unpaid bills of the account
    By Bill Bill Unpaid bill
    By Bill Segments Account Unpaid bill segments
    By Suspense Contract Account Contracts of the account
    Note: Only contracts of the contract type where the Eligible for Billing flag is set to No and Special Role flag is set to Suspense are listed in the Payment Distribution zone. If no contracts with this specification exist for the account, the system checks whether there is any such contract type (where the Eligible for Billing flag is set to No and Special Role flag is set to Suspense) defined for the division to which the account belongs. If there is any such contract type defined for the division, the system creates the contract for the account using the respective contract type and the same is listed in Payment Distribution zone.
    By Settlement Account Unpaid bill segments where the settlement account is stamped
    By Statement Statement Unpaid bills of the statement

    If the Show Default check box is not selected against a match type while creating the payment request, the payment amount against the respective match type entities is set to zero. However, if the Show Default check box is selected against a match type, the payment amount appears against the respective match type entities. The tender amount is divided among the entities in the sequence of match types (where Show Default check box is selected) followed by the sequence of bill, bill segment, or contract start date. You can then edit the payment amount, if required.

    Note:

    If a payment request is already created for a payee account and is currently in progress, the system will not allow you to create another payment request for the payee account until the previous payment request is in the Processed or Rejected status.

    The system does not allow you to create a payment request for a payee account when the respective match type entities (such as unpaid bills, unpaid bill segments, contracts, or settlement IDs do not exists for the payee account.

Related Topics

For more information on... See...
Search Payment Request zone Search Payment Request
How to define a characteristic for a payment tender Defining a Characteristic for a Payment Tender
Payment Request screen Payment Request (Used for Viewing)
Payment Details screen Payment Details
Payment Distribution zone Payment Distribution