Contents

• Title and Copyright Information
• Preface

1 Introduction to JD Edwards EnterpriseOne Expense Management

• JD Edwards EnterpriseOne Expense Management Overview
• JD Edwards EnterpriseOne Expense Management Implementation
  • Global Implementation Steps
  • Expense Management Implementation Steps
• Business Interface Integration Objects

2 Understanding Expense Management

• Expense Management System
• Expense Management Process
• Expense Management Tables

3 Setting Up the Expense Management System

• Understanding Expense Management System Setup
• Setting Up User-Defined Codes
  • Expense Report Type Codes (09E/RT)
  • Expense Category Codes (09E/EC)
  • Expense Report Status Codes (09E/RS)
  • Expense Status Codes (09E/ES)
  • Expense Location Codes (09E/EL)
  • Airline Ticket Status Codes (09E/TS)
  • Payment Method Codes (09E/PM)
  • Charge To Type Codes (09E/CT)
  • Preferred Airline Codes (09E/PA)
  • Preferred Car Rental Company Codes (09E/PC)
  • Preferred Hotel Codes (09E/PH)
  • Reimbursement Method Codes (09E/RM)
  • Expense Detail Field Codes (09E/EF)
  • Database Field Codes (09E/DF)
  • Airline Reason Codes (09E/AR)
  • Hotel Reason Codes (09E/HR)
  • Car Rental Reason Codes (09E/CR)
  • Preferred Supplier (09E/PS)
  • Reasons for Audit (09E/RA)
  • Expense Report Sorting (09E/SD)
  • Expense Report To Display (09E/RD)
  • Credit Card Transaction Status (09E/CS)
  • Business Unit Type Codes (00/MC)
  • Parent/Child Structure Type (01/TS)
• Defining Billable Business Units
  • Prerequisite
• Setting Up Next Numbers for Expense Management
• Setting Up Expense Management Policies
  • Understanding Expense Management Policies
    • Related Information About Expense Management Policies
  • Understanding Policy Rules
    • Daily Allowance and Per Diem Expense Category Fields
    • Daily Allowance Versus Per Diem Expense Rule
    • Daily Allowance Example Data
    • Expense Report Entry for Meals - Daily Allowance
    • Per Diem Expense Rule Example Data
    • Expense Report Entry for Meals - Per Diem
    • Example: Setting Up a Per Diem Rule
    • Use Rate and Rate Override Fields
  • Understanding Audit Rules
  • Understanding Expense Category Attributes
  • Forms Used to Set Up Expense Management Policies
  • Setting Up Policy Rules
  • Setting Up Audit Rules
  • Setting Up Expense Category Attributes
• Setting Up Exchange Rate Identifiers
  • Understanding Exchange Rate Identifiers
  • Form Used to Set Up Exchange Rate Identifiers
  • Setting Up Exchange Rate Identifiers
• Setting Up Group Profiles
  • Understanding Group Profiles
  • Prerequisite
  • Form Used to Set Up Group Profiles
  • Setting Up Group Profiles
• Setting Up Expense Reimbursement Routing Rules
  • Understanding Expense Reimbursement Routing Rules
    • History Log Option
    • Overrides for Manager Approval, Manager ID, and Auditor ID
  • Form Used to Set Up Expense Reimbursement Routing Rules
  • Setting Up Expense Reimbursement Routing Rules
• Setting Up Media Queues for Expense Management
  • Understanding Media Queues for Expense Management
    • Accessing the Company's Reimbursement Policy and Procedures
    • Displaying a Message When Reports Are Submitted
  • Form Used to Access a Media Queue
• Setting Up Workflow Processing for Expense Management
  • Understanding the Workflow Process for Expense Management
    • Multiple Approvals
    • Example: Using Hierarchical and Alternate Management Approval Processing
    • Workflow Queues for Expense Management
    • Workflow Processes for Expense Management
  • Understanding Workflow Message Setup
  • Prerequisites
  • Form Used to Set Up a Distribution List
  • Setting Up Processing Options for Determine Next Activity (P09E0007)
    • Message
  • Setting Up Processing Options for Structure Inquiry (P02150)
    • Defaults
  • Setting Up a Distribution List for Workflow Messaging
• Setting Up Expense Account Mapping
  • Understanding Account Mapping
  • Forms Used to Set Up Expense Account Mapping
  • Setting Up Expense Account Mapping
• Setting Up Tax Mapping
  • Understanding Tax Mapping
  • Form Used to Set Up Tax Mapping
  • Setting Up Tax Mapping
• Setting Up Pay Type Mapping
  • Understanding Pay Type Mapping
  • Forms Used to Set Up Pay Type Mapping
  • Setting Up Pay Type Mapping
• Setting Up Employee Maintenance
  • Understanding Employee Maintenance
  • Form Used to Set Up Employee Maintenance
  • Setting Up Employee Maintenance
• Setting Up Credit Card Security
  • Implementing Credit Card Security Setup

4 Setting Up Employee Profiles

• Understanding Employee Profiles
  • Creating Employee Profiles Automatically
• Prerequisites
• Setting Up Employee Profiles
  • Forms Used to Set Up Employee Profiles
  • Setting Up Processing Options for Employee Profile Entry (P20103)
    • Defaults
    • Manager
    • Versions
  • Setting Up Employee Profile Information
  • Setting Up Multiple Authorities
  • Setting Up Credit Card Information
• Creating Employee Profiles Automatically
  • Creating Employee Profiles Automatically
  • Setting Processing Options for Employee Batch Creation (R09E121)
    • Defaults
    • Manager ID
    • Source Tables
• Converting Employee Profiles
• Updating Employee Profile Information
  • Updating the Manager ID in Employee Profiles
  • Setting Up Processing Options for Update Manager ID (R09E140)
    • Values
    • Process
    • Select
  • Updating the Structure Type in Employee Profiles
  • Setting Up Processing Options for Update Employee Profile Structure Types (R09E0150)
    • Values
    • Process
    • Print

5 Entering Expense Reports

• Understanding the Process for Entering Expenses
  • Enter Expenses Manually
  • Import Expenses from a Spreadsheet
  • Use the Credit Card Interface
• Entering Expense Reports
  • Understanding the Expense Report Entry Process
    • Travel Advance Feature
    • Summary Receipts
    • Expenses Split Among Multiple Entities
    • Allowable and Unallowable Expenses
    • Warning and Error Messages
    • Record Reservation
  • Forms Used to Enter Expense Reports
  • Setting Up Processing Options for Expense Report Entry (P09E2011)
    • Defaults
    • Dates
    • Exchange Rate
    • Policy
    • Message
    • Time Entry
    • Auditor
    • Job Cost
    • Credit Card Expense
  • Entering Expense Reports
  • Adding Expenses to an Expense Report
• Importing Expense Reports
  • Understanding the Import Process
    • Summary Receipts and Split Charge to Entities
  • Prerequisite
  • Forms Used to Import Expenses
  • Importing Expenses from a Spreadsheet
• Using the Credit Card Interface
  • Understanding the Credit Card Interface for Entering Expense Reports
    • Applying Credit Card Transactions to the Expense Report
  • Forms Used for the Credit Card Interface
  • Setting Up Processing Options for Credit Card Expenses (P09E150)
    • Versions
    • Edits
  • Updating Credit Card Expenses
  • Applying Credit Card Expense to the Expense Report

6 Auditing Expense Reports

• Understanding the Expense Report Audit Process
  • Verifying Receipts Received
  • Auditing Expense Reports
  • Resetting the Expense Report Status
  • Record Reservation
• Auditing an Expense Report
  • Forms Used to Audit Expense Reports
  • Setting Processing Options for the Auditor's Workbench (P09E115)
    • Edits
    • Defaults
    • CC Expenses
    • Versions
  • Auditing Expense Reports
  • Resetting the Status of an Expense Report

7 Revising and Approving Expense Reports

• Revising Expense Reports
  • Understanding Expense Report Revisions
    • Printing Expense Reports
    • Deleting Expense Reports
  • Forms Used to Revise Expense Reports
• Approving Expense Reports
  • Understanding the Expense Report Approval Process
    • Multiple Approvals
    • Mobile Enterprise Applications for Expense Report Approval
  • Forms Used to Approve Expense Reports
  • Approving an Expense Report

8 Reimbursing Employee Expenses

• Understanding the Reimbursement Process
  • Reviewing Reimbursement Entries
• Reimbursing Employee Expenses
  • Running the Expense Report Reimbursement Program
  • Setting Up Processing Options for Expense Report Reimbursement (R20110)
    • Defaults
    • Mode
    • G/L Defaults
    • Voucher
    • Payroll
    • Advances
    • MBF Version

9 Purging Credit Card Transactions

• Understanding the Process to Purge Credit Card Transactions
• Purging Credit Card Transactions
• Setting Processing Options for Credit Card Expense Purge (R09E151)
  • Select
  • Print

10 Appendix A - Mapping to the Credit Card Transaction Interface Table

• Mapping to the Credit Card Transaction Interface Table
• Mapping Credit Card Transaction Information
  • Required Fields
  • Optional Fields That Appear on Forms
  • Optional Fields for Reporting Purposes
  • Fields Updated by the System
  • Fields Reserved for Clients
  • Fields Reserved for Future Use by the JD Edwards System
  • Adjust Spot Rate for Default Conversion Method

11 Appendix B - JD Edwards EnterpriseOne Expense Management Reports

• JD Edwards EnterpriseOne Expense Management Reports
• JD Edwards EnterpriseOne Expense Management Reports: A to Z
• JD Edwards EnterpriseOne Expense Management Reports: Selected Reports
  • R09E126 - Expense Reports by Employee
  • R09E127 - Expense Reports by Manager
  • R09E128 - Expense Report History
  • R09E127 - Open Expenses Report
  • Setting Processing Options for Open Expenses (R09E129)
    • Aging
    • Currency
  • R09E130 - Expenses by Business Unit Report
  • Setting Processing Options for Expenses by Business Unit (R09E130)
    • Select
    • Currency
  • R09E131 - Expenses by Supplier Report
    • Data Selection
  • Setting Processing Options for Expenses by Supplier (R09E131)
    • Select
    • Currency

12 Appendix C - Delivered User Defined Objects for Expense Management (Release 9.2 Update)

• Delivered User Defined Objects for Expense Management (Release 9.2 Update)
• Expense Management Notifications

13 Glossary

• Address Number
• Effective Date
• Employee ID
• Expense Category
• Expense Location
• Expense Report Type
• Payment Method