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Getting Started with PeopleSoft Payables
PeopleSoft Payables Overview
PeopleSoft Payables Business Processes
PeopleSoft Payables Integration Touchpoints
PeopleSoft Payables Implementation Tasks
Navigating in PeopleSoft Payables
Navigating in PeopleSoft Payables
Understanding PeopleSoft Payables Implementation
Implementation Considerations
Definition of the Business Units
PeopleSoft Payables Control Hierarchy
Definition of the Accounting Environment
Voucher and Payment Processing
Integrating Third Party Imaging Solution with PeopleSoft
Understanding Search Framework in PeopleSoft Payables
Setting Up PeopleSoft Payables Business Units
Understanding PeopleSoft Payables Business Units
Defining Procurement Controls for General Ledger Business Units
Defining PeopleSoft Payables Business Units
Defining PeopleSoft Payables Business Unit Options by SetID
Using the Application Data Sets for PeopleSoft Payables Options
Organizing Vouchers with Origins and Control Groups
Understanding Voucher Origins and Control Groups
Defining Voucher Origins
Defining Voucher Control Groups
Setting Up Payment Formats and Payment Forms
Understanding PeopleSoft Payables Payment Formats
Deciding Which Payment Forms You Need
Specifying Payment Form Attributes
Assigning Payment Forms to Bank Accounts
Modifying Payment Forms
Specifying MICR Fonts
Printing Logos and Signatures with BI Publisher Checks
Testing Checks
Configuring the PeopleSoft Payables Payment Interface
Understanding the PeopleSoft Payables Payment Interface
Setting Up the PeopleSoft Payables Payment Interface
Establishing Pay Cycles
Understanding Pay Cycle Processing
Creating a Pay Cycle
Defining Bank Replacement Rules
Creating, Updating, and Reusing Pay Cycles
Configuring Pay Cycles for PeopleSoft Financial Gateway Processing
Setting Up Draft, Payment, and Voucher Processing
Setting Up Bank Transfer Charges
Setting Up Payment Rescheduling
Setting Up Aging Categories for Supplier Liability Aging Reports
Setting Up Draft Processing
Setting Up Multicurrency Tables
Setting Up Multiple Currencies in PeopleSoft Payables Control Tables
Setting Up the PeopleSoft Payables Revaluation Process
Setting Up the PeopleSoft Financial Gateway Integration
Setting Up Inquiry Search Criteria
Setting Up PeopleSoft Payables Accounting
Understanding the Accounting Environment Setup
Prerequisites
Setting Up ChartField Inheritance Options
(USF) Setting Up PeopleSoft Payables for U.S. Federal Agencies
Setting Up EFT and ACH Payment Formats
Defining Agency Location Codes
Setting Up Suppliers for Federal Payment Processing
Defining Federal Spending Regions
Defining Regional Financial Codes
Specifying Restrictions for Federal Payment Schedules
Configuring Workstations for IPAC Inbound Processing
Setting Up SAM Processing
Setting Up Sales and Use Taxes and Value-Added Taxes (VAT)
Establishing PeopleSoft-Only Sales and Use Tax Processing
Establishing Taxware and Vertex Sales and Use Tax Processing
Establishing the PeopleSoft Payables VAT Default Hierarchy
Setting Up PeopleSoft Payables Withholding
Setting Up the PeopleSoft Payables Withholding Environment
Setting Up PeopleSoft Payables Withholding Reports
Entering and Processing Vouchers Online: General Voucher Entry Information
Understanding Voucher Processing and the Voucher Life Cycle
Prerequisites
Entering Invoice Information for Online Vouchers
Copying Source Documents to Create Vouchers Online
Copying Vouchers
Scheduling and Creating Voucher Payments for Online Vouchers
Completing Voucher Attributes
Viewing Voucher Summary Information
Viewing Related Documents Information
Viewing Voucher Error Information
Viewing Voucher Approval Summary Information
Running On-Demand Voucher Processes as a Batch Request
Entering and Processing Vouchers Online: Specific Voucher Styles
Entering Regular Vouchers
Entering Adjustment Vouchers
Modifying Claim Vouchers
Entering Amortization Vouchers
Entering Journal Vouchers
Entering Prepaid Vouchers
Entering Registered Vouchers
Entering Reversal Vouchers
Entering Single Payment Vouchers
Entering Template Vouchers
Entering Third-Party Vouchers
Processing Batch Vouchers
Understanding Voucher Build Processing
Understanding Voucher Build Source Transactions
Cleaning Up Staging Data
Staging Voucher EDI Files Using the Data Export Import Utility
Staging Voucher E-invoice Files Using the Data Export Import Utility
Prerequisites
Running the Voucher Build Process and Reviewing Messages
Reviewing Voucher Build Process Errors
Using the Payables WorkCenter and Dashboard
Understanding the Payables WorkCenter and Dashboard
Understanding the Payables WorkCenter - My Work Pagelet
Understanding the Accounts Payable WorkCenter - Links Pagelet
Understanding the Payables WorkCenter - Queries Pagelet
Understanding the Payables WorkCenter - Reports and Processes
Using the Accounts Payable WorkCenter - Dashboard
Using the PeopleSoft Fluid Payables WorkCenter
Understanding the PeopleSoft Fluid Payables WorkCenter
Using the PeopleSoft Fluid Payables WorkCenter
Analyzing Payables Using PeopleSoft Insights
Understanding PeopleSoft Insights for Payables
Setting up Insights Dashboards for Payables
Analyzing Payables Using PeopleSoft Insights
Using Quick Invoices
Understanding Quick Invoices and Summary Invoices
Prerequisites
Entering and Updating Quick Invoices
Entering Summary Invoices
Entering and Importing Spreadsheet Vouchers
Understanding Spreadsheet Vouchers
Prerequisites
Setting Up Spreadsheet Vouchers
Entering and Importing Spreadsheet Vouchers
Reviewing Spreadsheet Vouchers
Managing Vouchers
Understanding Voucher Management
Approving Vouchers
Approving Vouchers Using Mobile Approvals
Unposting Individual Vouchers
Closing Individual Vouchers
Deleting Individual Vouchers
Searching for and Correcting Individual Vouchers
Modifying, Unposting, Deleting, and Closing Multiple Vouchers
Updating Selective Payments in PeopleSoft Payables
Using OpenItem Accounting in PeopleSoft Payables
Running the Matching Process
Understanding the Matching Process
Using the Application Data Sets for Matching Rule Control in PeopleSoft Payables
Prerequisites
Initiating the Matching Application Engine Process
Managing Matches and Match Exceptions
Processing Debit Memo Adjustment Vouchers
Using Matching Exception Collaboration Center
Understanding Match Exception Collaboration Center
Prerequisites
Managing Match Exceptions using Match Exception Collaboration Center
Processing Pay Cycles
Understanding Pay Cycle Manager
Running and Managing Pay Cycles
Reviewing Vouchers Selected for Payment
Handling Pay Cycle Exceptions and Alerts
Reviewing Draft Payments
Viewing the Trial Register
Approving the Pay Cycle
Verifying Payment References
Producing Manual Positive Payment Files
Restarting Pay Cycles and Re-creating Checks
Running the Pay Cycle Job
Using Additional Payment Processing Options
Understanding Additional Payment Processing Options
Using Express Payments
Recording Manual Payments
Creating Manual Payments
Creating Payment Requests
Using the Application Data Sets for Payment Request Template in PeopleSoft Payables
Creating Payment Requests Using PeopleSoft Fluid User Interface
Selecting Accounting Tags in PeopleSoft Fluid User Interface
Approving Payment Requests Using Mobile Approvals
Canceling Individual Payments
Escheating Individual Payments
Cancelling and Escheating Multiple Payments
Forecasting Payments
Performing the Bank Transfer Charge Process
Processing Reschedule Payments
Running Voucher and Payment Posting
Understanding the Voucher Posting and Payment Posting Processes
Running the Voucher Posting Process
Running the Payment Posting Process
Running the Load Payments to AR Staging Request
Running the Cash Clearing Process
Reviewing Posted Accounting Entries
Reviewing PeopleSoft Payables Accounting Entries Examples
PeopleSoft Payables Accounting Entries
Accounting Entries for Standard Vouchers
Accounting Entries for Debit Memo Adjustment Vouchers
Accounting Entries for Prepayments
Accounting Entries for Draft Payments
Accounting Entries for Letter of Credit Payments
Accounting Entries for Withholding Payments
Accounting Entries for Period End Accruals
Accounting Entries for Vouchers with Multiple Freight Charges
Accounting Entries for Claim Vouchers
Accounting Entries for Voucher Closure
Accounting Entries for Unposted Vouchers
Accounting Entries for Canceled or Voided Payments
Accounting Entries for Interunit Suppliers
Accounting Entries for VAT Transactions
Managing Accruals for PeopleSoft Payables
Understanding Payables Accrual Processing
Understanding Payables Accrual Entries
Processing Accruals for PeopleSoft Payables
Reporting and Reconciling Open Liabilities
Understanding Open Liability and Reconciliation Reporting
Creating Open Liability Reports
Creating Reconciliation Reports
Reviewing Voucher, Payment, and Supplier Information
Understanding Voucher, Payment, and Supplier Inquiries
Reviewing Voucher Information
Reviewing Payment Information
Locating Related Procurement Documents
Reviewing Supplier Information
Budget-Checking PeopleSoft Payables Transactions Using Commitment Control
Understanding the Commitment Control Feature in PeopleSoft Payables
Prerequisites
Budget-Checking During Online Voucher Entry
Budget-Checking in Batch Mode
Performing Partial and Final Liquidations
Handling Budget-Checking Exceptions
Posting Vouchers After Budget Checking
Modifying, Deleting, and Closing Vouchers After Budget Checking
Making Payments After Budget Checking
Running Document Tolerances
Understanding Document Tolerances
Setting Up Document Tolerances
Running Document Tolerances with Budget Checking
Running Document Tolerances Without Budget Checking
Reviewing Document Tolerance Exceptions and Overrides
Processing Prepayments
Understanding Prepayment Processing
Prerequisites
Entering Prepaid Vouchers Online
Applying Final Invoices to Prepayments
Generating Final Payments
Reviewing Prepayments
Processing Drafts
Understanding Draft Processing
Creating Drafts Manually
Managing Drafts
Reconciling and Approving Drafts
Reviewing Drafts
Sending Information to PeopleSoft Asset Management
Understanding the Asset-Loading Process
Creating Asset-Applicable Vouchers
Sending Voucher Information to PeopleSoft Asset Management
Processing Self-Billed Invoices
Understanding SBI Processing
Prerequisites
Performing SBI Processing
Reviewing SBIs
Processing Landed Cost Transactions
Understanding the Landed Cost Extraction Process
Prerequisites
Entering Landed Cost Transactions Online
Running the Landed Cost Extraction Process
Reviewing Landed Cost Exceptions
Processing Multiple Currencies in PeopleSoft Payables
Understanding Multiple Currencies in PeopleSoft Payables
Performing the PS/AP Revaluation Process
Processing Document Sequencing in PeopleSoft Payables
Understanding Document Sequencing
Prerequisites
Defining and Assigning Document Types
Using Document Sequencing with Various Transactions
(USF) Processing PeopleSoft Payables for U.S. Federal Agencies
Understanding Federal Payment Processing
Prerequisites
Applying Prompt Payment Protocols
Enforcing Valid Reimbursable Periods for Project-Related Vouchers
Certifying Federal Payment Schedules
Creating SPS Payment Summary Files
Reclassifying Federal Cash Transactions for Partial 224 Reporting
Canceling Federal Payment Schedules
Inquiring and Reporting on Federal Payment Schedules
Importing Federal Payment Confirmation Data and Reconciling Scheduled Payments
Managing Federal Schedule ID Reconciliations
Understanding IPAC Processing in PeopleSoft Payables
Processing Outbound IPAC Transactions
Processing Inbound IPAC Transactions
Handling Advances for Federal Agencies
Creating SAM Payment Holds
Processing System for Award Management Data
Processing Payment Information Repository Reporting
U.S. Federal G-Invoicing Processing
Configuring and Using PeopleSoft G-Invoicing
Using Entry Events in PeopleSoft Payables
Understanding Entry Events in PeopleSoft Payables
Generating Accounts Payable Entry Events
Drilling Down to Entry Event Journal Lines
Archiving Transactions
Understanding Data Types Available for Archiving
Understanding Archive Objects Definitions, Query Definitions, and Template Definitions
Archiving Data
Restoring Archived Data
Managing Voucher Line Tax Information with Taxware and Vertex
Managing Voucher Line Tax Information with Taxware and Vertex
Processing Value Added Tax (VAT) in PeopleSoft Payables
Understanding VAT Processing in PeopleSoft Payables
Understanding Accounts Payable VAT Calculations and Accounting Entries
Entering Online Vouchers With VAT
Entering Third-Party, VAT-Only Invoices
(CAN) Entering Vouchers with VAT and Sales Tax
Entering Vouchers With VAT and Withholding
Processing Withholding in PeopleSoft Payables
Understanding the Withholding Process
Reviewing and Entering Withholding Information for Vouchers
Reviewing Withholding Calculations
Creating Withholding Accounting Entries
Posting Withholding Transactions
Running the Withholding Mismatch Report
Adjusting Withholding Manually
Processing Withholding Updates
Generating Withholding Reports
Reviewing Withholding Information
Resolving Complex Withholding Scenarios
Exonerating Suppliers from Withholding
Using Tiered-Based Withholding
Using Period-Based Withholding
Managing Period-Based Withholding
Calculating Withholding on Prepayments
Applying Withholding to First Payment Only
Calculating Withholding on Payment Cancellations
Grouping Withholding for Payment Posting
Processing Special Withholding Requirements
Processing U.S. Withholding
Processing U.K. Withholding
Processing Japanese Withholding
Processing ATO Withholding
(IND) Processing Customs Duty for India in PeopleSoft Payables
Creating Third-Party Vouchers with Customs Duty
(IND) Processing Goods and Services Tax for India in PeopleSoft Payables
Determining GST
Processing PeopleSoft Payables with GST
(IND) Setting Up and Processing Tax Deducted at Source for India
Understanding Tax Deducted at Source Transactions
Setting Up TDS Organizational Details
Setting Up TDS Processing
Processing TDS Transactions
Reporting TDS Transactions
Configuring Batch Processes
Configuring Temporary Tables for Batch Processing
Delivered Workflows for PeopleSoft Payables
Delivered Workflows for PeopleSoft Payables
PeopleSoft Payables Reports
PeopleSoft Payables Reports: A to Z
Report Samples