Skip to Main Content

Page Portlets

Return to Navigation

Student Records

Contents

Select a topic to learn more about this subject.

Student Records
- Getting Started with Student Records
  - Student Records Overview
  - Student Records Business Processes
  - Student Records Integrations
  - Student Records Implementation
  - Additional Information for Getting Started with Student Records
- Defining Student Records Installation Settings
  - Reviewing or Defining Student Records Installation Settings
- Preparing for the Course Catalog and Schedule of Classes
  - Setting Up Catalog and Schedule Options
  - Defining Buildings, Rooms, and Classroom Facilities
  - Designating Approved Instructors and Advisors
  - Defining Requirement Designations
  - Setting Up Unit Conversions
  - Defining Standard Meeting Patterns
  - Defining Modes of Instruction
  - Setting Up Class Search Profiles
- Setting Up Repeat Checking
  - Understanding Repeat Checking Functionality
  - Defining Repeat Schemes and Repeat Codes
  - Defining Repeat Rules
  - Setting Up Repeat Checking for Academic Institutions
  - Setting Up Repeat Checking for Academic Careers
  - Setting Up Repeat Checking for Academic Programs
- Setting Up the Course Catalog
  - Understanding the Course Catalog
  - Prerequisites for Setting Up the Course Catalog
  - Creating Course Offerings
  - Creating Course Equivalency Groups
  - Viewing Course Catalog Summary Information
  - Printing the Course Catalog
  - Searching for Courses
- Setting Up Enrollment Requisites
  - Understanding Enrollment Requisite Setup and Maintenance
  - Defining Requisite Program Statuses
  - Defining Tests for Use in Requisites
  - Defining Student Groups for Use in Requisites
  - Defining Requisite Conditions (Optional)
  - Defining Entity Groups for Use in Requisites (Optional)
  - Defining Enrollment Requirement Groups
  - Defining Enrollment Requirements
  - Defining Enrollment Course Lists
  - Viewing Enrollment Requisite Summary Information
  - Generating a Reverse Engineering Report
  - Generating the Enrollment Requirement Group Report
  - Generating the Requirement Report
  - Generating the Entity Group Table and Condition Table Reports
- Setting Up Program Enrollment
  - Understanding Program Enrollment
  - Setting Up Academic Item Types
  - Identifying Child Item Types and Syncing Entities
  - Setting Up Rules for Program Enrollment
  - Setting Up Program Formats
  - Setting Up AIR Administrator Security
  - Setting Up Enrollment Cohorts
  - Setting Up Enrollment Categories for Program Requirements
  - Setting Up Result Types
  - Setting Up Academic Item Registry Entries, Item Details, and Item Security
  - Creating Academic Items for Courses
  - Building Programs by Format
  - Generating and Viewing Program Templates
  - Setting Up Course Groups
  - Setting Up for the Academic Progress Tracker
  - Setting Up APT Action Security
  - Setting Up APT Reason Codes
  - Using the Common Attribute Framework to Extend Class Associations for Program Enrollment
- Setting Up Instructor Workload
  - Understanding Instructor Workload
  - Prerequisite for Setting Up Instructor Workload
  - Implementing Instructor Workload Setup Tables
- Setting Up Transfer Credit Processing
  - Understanding the Transfer Credit Business Process
  - Defining External Organizations
  - Setting Up External Subjects
  - Setting Up External School Subjects
  - Entering External Courses
  - Setting Up External Terms
  - Setting Up Test and Component Information
  - Setting Transcript and Statistics Defaults
  - Making Overall Statistics Adjustments
  - Defining Study Agreements
  - Creating Course Transfer Equivalency Rules
  - Reviewing Examples of Course Equivalencies
  - Converting Existing Transfer Components into Component Subject Areas
  - Copying Transfer Components Between Component Subject Areas
  - Defining Course Equivalencies for Academic Programs and Plans
  - Creating Test Transfer Equivalency Rules
  - Defining Test Equivalencies for Academic Programs and Plans
- Setting Up Attendance Tracking
  - Prerequisites for Setting Up Attendance Tracking
  - Setting Up Attendance Tracking Data
- Preparing to Track Student Data
  - Common Elements Used in Preparing to Track Student Data
  - Setting Up Academic Standing
  - Setting Up Honors and Awards
  - Setting Up Special Grade Point Averages
  - Reviewing Committees and Committee Members
  - Setting Up Milestones
  - Setting Up Extracurricular Activities
  - Managing Student Groups
  - Setting Up Student Attributes
- Setting Up Grading
  - Understanding Grade Preparation
  - Setting Up Your System for Grading
- Setting Up Degrees and Honors
  - Setting Up Degrees and Degree Honors
- Setting Up Transcripts
  - Understanding Transcript Levels
  - Defining Transcript Type Security
  - Creating Transcript Notes
  - Creating Transcript Text
  - Reviewing Transcript Print Areas
  - Defining Transcript Types
  - Setting Up Electronic Transcript Processing
- Setting Up Activity Management
  - Prerequisites for Setting Up Activity Management
  - Setting Up an Activity Management Framework
  - Setting Up an Activity Definition
  - Setting Up the Activity Registry
  - Setting Up Activity Management Throughout Campus Solutions
- Setting Up Research Tracking
  - Setting Up Research Tracking
  - Setting Up Research Topics
  - Setting Up Research Administrators
  - Setting Up Research Service Requests
  - Setting Up Candidate Center
  - Setting Up Rules for Online Edits
  - Setting Up Online Notifications
  - Setting Up Integration Broker For Research Administrator Profile Affiliations
- Setting Up Student Academic Projects
  - Understanding Student Academic Projects
  - Setting Up Academic Project Types
  - Setting Up Process Status Codes
  - Using Common Attribute Framework for Student Academic Projects
  - Setting Up Demographic Data Usage
  - Defining Student Academic Project Topic Categories
  - Setting Up Academic Project Topics
  - Setting Up Project Supervisors
  - Defining Additional Business Assignments
  - Defining Online Edits Using the Rules Engine
  - Setting Up Online Notifications for Student Projects
  - Setting Up Evaluation Management for Student Projects
- Preparing to Consolidate and Report Academic Statistics
  - Prerequisites for Preparing to Consolidate and Report Academic Statistics
  - Setting Up Academic Institutions for Reporting
  - Setting Up Academic Careers and Academic Programs for Reporting
  - Setting Up Academic Level and Load Rules for Reporting
  - Setting Up Student Attributes for Reporting
  - Setting Up Extracurricular Activities for Reporting
  - Setting Up Branch Codes for NSC Reporting
  - Setting Up Statistic Period Types
  - Setting Up Academic Statistics Periods
  - Setting Up For NSC Program Level Reporting
- (AUS) Setting Up Government Reporting
  - Understanding Australian Government Reporting
  - Setting Up DIISRTE Reporting Codes
  - Setting Up for Collecting Applications and Offers Data
  - Setting Up HECS Liability in Student Records
  - Setting Up Centrelink Reporting
- (CAN) Setting Up Government Reporting
  - Understanding the Canadian Government Reporting Process
  - Defining Canadian Reporting Business Units
  - Reviewing Delivered Report Types and Element Numbers
  - Defining Element Classifications
  - Defining Report Periods
  - Reviewing Delivered Government Element Codes
  - Reviewing Delivered County and Country Codes
  - Reviewing Delivered Language, School, and CIS Language Codes
  - Defining Provincial Codes
  - Defining General Mapping Tables
  - Defining School Reporting Classifications
  - Defining Address and Phone Usage Values for Canadian Government Reporting
  - Mapping Program Values for PSIS, USISE, MET, and OUAC
  - Mapping Plan Values for PSIS, USISE, MET, and OUAC
  - Defining CIS Program, Plan, and Subplan Tables
  - Defining PSIS Course Data
  - Mapping Canadian School Codes to External Organizations
  - Defining PSIS Student Data
  - Loading the Student ID Table
- (NZL) Setting Up Government Reporting
  - Understanding New Zealand Government Reporting
  - Preparing for SDR Reporting
  - Preparing for NZQA Reporting
  - Preparing for NZVCC Reporting
- (NLD) Setting Up Test Administration
  - Understanding Test Administration Setup
  - Activating Test Administration
  - Defining Tests and Calculated Results in the Catalog
  - Creating Test Trees in Tree Manager
  - Linking Test Trees to Programs
  - Setting up Default VAVO Combination Grade Courses
  - Creating Test Lists
  - Defining Evaluation Rules
- (NLD) Managing Student Higher Education Information
  - Tracking Student Higher Education Information
- (NLD) Managing Test Administration
  - Common Elements Used to Manage Test Administration
  - Creating Test Sessions
  - Maintaining Test Sessions
  - Maintaining Test Sessions by Session
  - Maintaining Test Sessions by Student
  - Linking Test Trees to Students
  - Maintaining VAVO Course Options
  - Calculating Grades and Evaluating Students
  - Viewing and Adjusting Evaluation Results
  - Reporting Evaluation Data
  - Loading and Viewing Grade Data in Test Trees
- Performing Repeat Checking
  - Understanding the Three Repeat Checking Methods
  - Running the Repeat Rule Checking Process in Batch
- Managing the Schedule of Classes
  - Understanding the Schedule of Classes
  - Scheduling New Classes
  - Modifying Scheduled Classes
  - Modifying Scheduled Class Meetings
  - Viewing and Updating Class Sections
  - Rolling Data from the Course Catalog to the Schedule of Classes
  - Defining Class Associations
  - Defining Class Permissions
  - Creating Combined Sections
  - Scheduling Examinations
  - Modifying Course Events
  - Viewing Instructor Schedules
  - Viewing Instructor Schedules Through Self-Service Pages
  - Viewing Class Facility Usage
  - Searching for an Available Facility
  - Searching for Classes
  - Printing the Schedule of Classes Report
  - Copying Classes from One Term to Another
  - Clearing the Resource Queue Table
- Tracking Instructor Workload
  - Viewing and Updating Term Workload Data
  - Using the Workload Copy/Update Process
  - Walking Through Instructor Workload
- Managing Student Programs, Plans, and Subplans
  - Understanding Academic Program and Plan Activation
  - Understanding Program Actions and Statuses
  - Understanding Program Actions Where Future Enrollments Exist
  - Understanding Program Actions Where Future Active Terms with No Enrollment Exist
  - Maintaining Student Program Stacks
- Managing Activities
  - Understanding Activity Management
  - Understanding Results in Activity Management
  - Understanding the Delivered Rules in Activity Management
  - Understanding Resit Eligibility
  - Prerequisites for Managing Activities
  - Adding Courses to an Existing Activity Registry
  - Generating Activity IDs
  - Using Advanced Activity Generator Functionality
  - Using Batch Activity Generator
  - Managing Course Root Activities
  - Managing Section Activities
  - Managing Student Activities
  - Managing Course Rosters
- Performing Batch Term Activation
  - Understanding Term Activation
  - Running Batch Term Activation
- Performing Quick Activation
  - Processing a Quick Activation
- Creating Student Blocks
  - Understanding Student Blocks
  - Updating Mass Change Operator Security
  - Creating a Student Block Mass Change Definition
- Maintaining Student Career Term Records
  - Prerequisites for Maintaining Student Career Term Records
  - Using the Term Activation Component
  - Querying for Academic Level Differentials
- Managing Enrollment and Validation Appointments
  - Understanding Enrollment and Validation Appointments
  - Setting Up Enrollment and Validation Appointments
  - Creating Student Appointment Blocks
  - Creating Enrollment and Validation Appointments
  - Assigning Enrollment and Validation Appointments in Batch
  - Assigning and Maintaining Appointments for Individual Students
  - Creating Appointment Communications in Batch
  - Viewing Appointments Through Self Service
- Processing Class Enrollment Transactions
  - Understanding Class Enrollment Processing
  - Processing Enrollment Transactions Through the Quick Enrollment Component
  - Processing Enrollment Transactions Through the Enrollment Component
  - Processing Enrollment Transactions Through the Block Enrollment Feature
  - Processing Enrollment Transactions Through the Enrollment Request Component
  - Processing Enrollment Transactions Through Self Service
  - Posting Mass Enrollment Requests
- Working with Enrollment Request Messages
  - Acting on Enrollment Request Messages
- Using Enrollment-Related Processes
  - Creating Historical Enrollment Records
  - Managing Wait Lists
  - Processing Withdrawals and Cancellations
  - Purging Drop Enrollment Records
  - Purging Shopping Cart Records
- Managing Post Enrollment Requirement Checking
  - Understanding Post Enrollment Requirement Checking Setup
  - Managing the Enrollment Requirement Roster
  - Running Batch Post Enrollment Requirement Checking
  - Printing Batch Enrollment Requirement Rosters
  - Processing Batch Drop Requests for Post Enrollment Requirements
  - Defining Enrollment Requirement Note Types
  - Purging Post Enrollment Requirement Data
- Using Enrollment Web Services
  - Understanding Enrollment Web Services
- Managing Program Planning and Enrollment
  - Understanding the Academic Progress Tracker
  - Linking an APT Instance to the Student Program
  - Creating and Managing APT Instances Using the APT Request Process
  - Creating and Managing APT Instances Using the Academic Progress Tracker Component
  - Using Item Attributes to Extend APT Instance Header Data Elements
  - Managing APT Enrollment
  - Deleting Planning Nodes
  - Managing the APT Administrative Roster
  - APT API Detail
- Managing Research Tracking
  - Managing Research Candidates
  - Managing a Candidate’s Thesis
  - Managing Service Requests
  - Managing Candidate Eligibility Edit Messages
  - Using Administrative Functions for Research Tracking
  - Using Online Notifications
- Managing Student Academic Projects
  - Creating and Managing a Student Academic Project
  - Creating Student Academic Projects in Batch
  - Creating Assignments for Multiple Student Academic Projects
- Viewing Class Enrollment Data
  - Viewing Enrollment Request History
  - Viewing Student Statistics
  - Viewing Student Class and Exam Schedules Using Self-Service Pages
  - Viewing Class Rosters
  - Viewing Class Rosters Using Self-Service Pages
  - Printing Class Rosters
  - Producing Student Study Lists
- Managing Enrollment Verifications
  - Producing Enrollment Verification Reports
  - Requesting Enrollment Verifications Through Self Service
- Processing Transfer Credit
  - Understanding Transfer Credit Processing
  - Recording External Course and Test Information
  - Creating Student-Specific Agreements
  - Processing Course Transfer Credit
  - Processing Test Transfer Credit
  - Processing Other Transfer Credit
  - Processing Transfer Credit in Batch
  - Viewing and Printing Transfer Credit Information
  - Viewing Transfer Credit Reports Through Self Service
  - Evaluating Transfer Credit Through Self Service
- Tracking Attendance
  - Understanding Attendance Tracking
  - Generating Individual Class Attendance Rosters
  - Generating Batch Attendance Rosters
  - Printing Attendance Rosters
  - Using Attendance Rosters
- Tracking Student Data
  - Common Element Used in Tracking Student Data
  - Tracking Academic Standing
  - Tracking Honors and Awards
  - Tracking Special Grade Point Averages
  - Tracking Milestones
  - Tracking Extracurricular Activities
  - Tracking Student Groups
  - Tracking Student Attributes
  - Using Student Records Service Impacts
  - Assigning Academic Advisors to Students
  - Viewing Advisors Through Self Service
  - Viewing Advisee Information Through Self Service
  - Viewing Student Careers
  - Viewing Comments, Checklists, and Communications
  - Viewing Student Photos
- Managing Interoperability for LMSs
  - Understanding the LMS Interoperability Batch Extract
  - Understanding Integration with LMS Self-Service User Authentication
  - Understanding LMS Setup
  - Setting Up LMS Values and Default Options
  - Running the LMS Batch Extract Process
  - Using Self-Service Pages and LMS Authentication
- Grading Students
  - Understanding Grading
  - Printing Grade Rosters
  - Entering Grades Online
  - Entering Grades Through Self Service
  - Entering Grades Through the Self-Service Gradebook
  - Posting the Grade Roster
  - Generating Midterm Deficiency Reports and Communications
  - Running the Grade Lapse Process
  - Producing the Student Grade Report
  - Viewing Student Grades and Statistics
  - Auditing Grade Changes
- Graduating Students
  - Tracking Graduation Progress
  - Posting Degrees
  - Automating Graduation Processing and Reporting
  - Auditing Degree Changes
  - Applying for Graduation Through Self Service
- Producing Transcripts
  - Understanding Transcript-Related Processes
  - Processing Transcripts for Individuals or Small Groups of Students
  - Processing Batch Transcripts (Application Engine)
  - Using the XML Transcript Template
  - Creating Batch Transcript Requests (COBOL)
  - Using the Grade Review Transcript Release Process
  - Producing Electronic Transcripts
  - Producing Electronic Transcripts in Batch
  - Reviewing TS130 Outbound Transactions
  - Processing TS131 Inbound Files
  - Reviewing Student Transcript Request History
  - Purging Transcripts
  - Using Self-Service Transcripts
- Consolidating and Reporting Academic Statistics
  - Understanding Consolidating and Reporting Academic Statistics
  - Understanding Consolidated Statistics Processes
  - Understanding Consolidate Academic Statistics Process Calculations
  - Performing Academic Statistics Consolidation
  - Viewing Consolidated Academic Statistics for Individual Students
  - Viewing Consolidated Academic Statistics for Groups of Students
  - Producing NSC Extracts
- Setting Up and Managing Veterans Benefit Reporting
  - Setting Up Veterans Benefit Reporting
  - Managing a Student's Veterans Benefit Information
  - Creating and Updating Terms
  - Certifying Student Enrollment
  - Calculating Net Tuition and Fees
  - Viewing Veterans Payment History
  - Rolling Over a Student's Benefit Summary Information
- Viewing Student Records Process Messages
  - Viewing System Messages for Student Records COBOL Processes
- (AUS) Managing Enrollment Feedback
  - Understanding Enrollment Feedback
  - Processing Enrollment Feedback for QTAC
  - Processing Enrollment Feedback for SATAC
  - Processing Enrollment Feedback for UAC
  - Processing Enrollment Feedback for VTAC
- (AUS) Managing the Automated Results Transfer System
  - Understanding ARTS
  - Understanding ARTS File Naming Conventions
  - Preparing for ARTS Processing
  - Performing ARTS Processing
- (AUS) Generating Government Reports
  - Understanding the DIISRTE File Generation Process
  - Recording a Commonwealth Scholarship
  - Generating the Student Data Files that Allow Revision
  - Processing DIISRTE Revisions
  - Processing the DIISRTE Applications and Offers Files
  - Generating Centrelink Reports
- (CAN) Generating Canadian Government Reports
  - Understanding Canadian Government Report Generation
  - Prerequisites for Generating Canadian Government Reports
  - (Optional) Generating a Report of Selected Students
  - (Optional) Freezing a Student List
  - Running the PSIS Extract Process
  - Running the USISE Extract Process
  - Running the CIS Extract Process
  - Running the MET Extract Process
  - Running the OUAC Extract Process
  - Verifying Report Results and Viewing the Audit Reports
  - Reviewing Report Data
  - (Optional) Correcting Report Data
  - Archiving Extract Table Data
- (GBR) Managing HESA Returns
  - Understanding HESA Returns
  - Importing and Mapping HESA Codes
  - Setting Up a HESA Return
  - Setting Up and Entering Data for HESA Reporting
  - Preparing for Generating DLHE Return
  - Generating a HESA Return and Creating a Return File
- (GBR) HESA Field Derivation
  - Understanding HESA Derivation Steps
  - Student Record Return: Institution Entity
  - Student Record Return: Course Entity
  - Student Record Return: Course Subject Entity
  - Student Record Return: Module Entity
  - Student Record Return: Module Subject Entity
  - Student Record Return: Student Entity
  - Student Record Return: Instance Entity
  - Student Record Return: Entry Profile Entity
  - Student Record Return: Qualifications On Entry Entity
  - Student Record Return: Qualifications Awarded Entity
  - Student Record Return: Student On Module Entity
  - Student Record Return: REF Data Entity
  - Student Record Return: Learner Employment Status Entity
  - Student Record Return: Employment Status Monitoring Entity
  - Student Record Return: Learner FAM Entity
  - Student Record Return: Learning Delivery FAM Entity
  - Student Record Return: Financial Support Entity
  - Student Record Return: Mobility Entity
  - Aggregate Offshore Return: Institution Entity
  - Aggregate Offshore Return: Provision Entity
  - ITT Return: Institution Entity
  - ITT Return: Student Entity
  - ITT Return: Course Subject Entity
  - DLHE Return: Institution Entity
  - DLHE Return: Student Entity
  - DLHE Return: Employment Entity
  - DLHE Return: Teaching Entity
  - DLHE Return: Study Entity
  - KIS Return: Institution Entity
  - KIS Return: Location Entity
  - KIS Return: KISCourse Entity
  - KIS Return: Accreditation Entity
  - KIS Return: CourseLocation Entity
  - KIS Return: CourseStage Entity
  - KIS Return: HESACourse Entity
  - KIS Return: ILRAims Entity
- (NZL) Generating Government Reports
  - Understanding New Zealand Government Reports
  - Processing SDR Extracts
  - Running NZQA Reports
  - Generating the Graduation Destination Survey Data File
- Student Records Reports
  - Student Records Reports: A-Z

Copyright © 1988, 2014, Oracle and/or its affiliates. All rights reserved.